After the pandemic, 88% of companies started getting back to planning in-person events for 2022 and beyond. Corporate events are essential for office morale, team building, and can even help with branding to consumers.
No matter your event plans, it’s important to consider hiring a company event planner in Dallas. An event you plan yourself might be dull, boring, and end up costing you a lot of money for no reason. Event planners prevent this.
Keep reading to learn why it’s easy to go with the event planning pros.
Expertise and Experience
A company event planner in Dallas with years of experience has the expert knowledge to fast-track the planning process whether you are planning a corporate retreat or holiday party.
A professional will have a network of trusted suppliers, venues, and vendors. You can focus on your business instead of working on your event. A planner will present you with great options and help you choose the right fit.
Additionally, an event management company knows exactly what questions to ask when talking about your event, such as:
- Does the venue have a curfew?
- Do I need a special permit to host an event?
When you plan to host an event, you likely won’t think about getting these important answers.
Venue Management
Let’s talk more about venue management because it can be more complicated than many realize. For someone who has never hosted an event, venue management is best left to the professionals.
An event planner will take a site selection scouting trip to see how to use a venue to bring your ideas to life. They will also negotiate a favorable contract between you and the venue.
The help doesn’t end there. Once the event day rolls around, a planner will handle the details of the event with the event staff and management. They should monitor these elements to ensure a successful event:
- Guests
- Food and beverages
- Music
- Safety
If troubles arise, a planner will take care of these concerns. You won’t be bothered with anything unless absolutely necessary. This means you can spend your time talking to your guests and growing your business.
Saves Time and Avoids Stress
You are successful at running your company because you do it every day and know exactly what to do. If you aren’t planning events regularly, you need to start from scratch and learn the basics.
The process can become time-consuming, especially if you have never planned an event before. It’s not feasible to dedicate time to event planning when you have your work to do.
Event planners exist to save you time and prevent stress. You can focus on other aspects of your business and life while letting the professionals take care of the necessary details.
When you hire a planner, they will take on these tasks, and others, so that you don’t have to:
- Venue research
- Venue selection
- Vendor negotiations
- Budget management
- Event invites
Just tell them what you expect for the event and they will work to make it an event to remember.
Keeps You Within Your Budget
The cost of hiring an event planner is nothing when you realize that they can save you money and help you stay on budget.
Event planners have an eye for finding ways to make the most of your budget. They also have a network of people they’ve worked with before that might offer them special insider pricing or opportunities to negotiate.
A professional can recommend cost-effective solutions for entertainment, catering, decorations, etc.
If you try to host an event yourself, you might find that you quickly go over the company budget. It’s difficult to stay within budget when you don’t realize all you need to plan a business event.
A Fresh Perspective
Sometimes an outside perspective can turn something good into something amazing. Even if you’ve planned an event before, a professional can bring a valuable perspective to take your ideas to the next level.
A Dallas event planner will have an eye for design and can help you create a visually appealing event as a starting point. They will also help bring your concepts to life even if they are big ideas you aren’t sure how to pull off.
An undervalued reason to hire an event planner is to get updated information about event planning trends and elements. You won’t have to worry that your decor is outdated or that your entertainment is old-fashioned.
A corporate event planner will take the latest techniques to offer you something new and memorable.
A great event planner is always educating themselves on the greatest products that the industry can offer. If you are still in your search for an event planner, make sure the one you choose stays up to date on trends.
Brand Marketing
A company doesn’t exist without a brand identity. If you are planning on unveiling a new product or service at your corporate event, an event planner in Dallas can help you convey a specific message to attendees.
They will help you utilize florals, custom signs, lighting, and even furniture to enhance the environment and get your point across.
Tell your event planner that you are looking for a specific atmosphere to launch a product or service and have the planner create custom event concepts for you to choose from.
The knowledge of an event planner should lead to your business making a priceless impression on guests through a well-branded event.
Do You Need a Company Event Planner in Dallas?
There are many reasons to hire a company event planner in Dallas.
Event planners do much more than bring your idea to life and get everything ready for the big day. They will be there for you at the event to handle important details and any troubles that might arise.
The experts at Total Events DFW will make your next corporate gathering one that people talk about for years to come. With more than 20 years of experience, we’re ready to be your full-service corporate event team.
Contact us now to get the party started.
