company event planner in dallas

Why It’s Easier To Hire a Company Event Planner in Dallas, TX

After the pandemic, 88% of companies started getting back to planning in-person events for 2022 and beyond. Corporate events are essential for office morale, team building, and can even help with branding to consumers.

No matter your event plans, it’s important to consider hiring a company event planner in Dallas. An event you plan yourself might be dull, boring, and end up costing you a lot of money for no reason. Event planners prevent this.

Keep reading to learn why it’s easy to go with the event planning pros.

Expertise and Experience

A company event planner in Dallas with years of experience has the expert knowledge to fast-track the planning process whether you are planning a corporate retreat or holiday party.

A professional will have a network of trusted suppliers, venues, and vendors. You can focus on your business instead of working on your event. A planner will present you with great options and help you choose the right fit.

Additionally, an event management company knows exactly what questions to ask when talking about your event, such as:

  • Does the venue have a curfew?
  • Do I need a special permit to host an event?

When you plan to host an event, you likely won’t think about getting these important answers.

Venue Management

Let’s talk more about venue management because it can be more complicated than many realize. For someone who has never hosted an event, venue management is best left to the professionals.

An event planner will take a site selection scouting trip to see how to use a venue to bring your ideas to life. They will also negotiate a favorable contract between you and the venue.

The help doesn’t end there. Once the event day rolls around, a planner will handle the details of the event with the event staff and management. They should monitor these elements to ensure a successful event:

  • Guests
  • Food and beverages
  • Music
  • Safety

If troubles arise, a planner will take care of these concerns. You won’t be bothered with anything unless absolutely necessary. This means you can spend your time talking to your guests and growing your business.

Saves Time and Avoids Stress

You are successful at running your company because you do it every day and know exactly what to do. If you aren’t planning events regularly, you need to start from scratch and learn the basics.

The process can become time-consuming, especially if you have never planned an event before. It’s not feasible to dedicate time to event planning when you have your work to do.

Event planners exist to save you time and prevent stress. You can focus on other aspects of your business and life while letting the professionals take care of the necessary details.

When you hire a planner, they will take on these tasks, and others, so that you don’t have to:

  • Venue research
  • Venue selection
  • Vendor negotiations
  • Budget management
  • Event invites

Just tell them what you expect for the event and they will work to make it an event to remember.

Keeps You Within Your Budget

The cost of hiring an event planner is nothing when you realize that they can save you money and help you stay on budget.

Event planners have an eye for finding ways to make the most of your budget. They also have a network of people they’ve worked with before that might offer them special insider pricing or opportunities to negotiate.

A professional can recommend cost-effective solutions for entertainment, catering, decorations, etc.

If you try to host an event yourself, you might find that you quickly go over the company budget. It’s difficult to stay within budget when you don’t realize all you need to plan a business event.

A Fresh Perspective

Sometimes an outside perspective can turn something good into something amazing. Even if you’ve planned an event before, a professional can bring a valuable perspective to take your ideas to the next level.

A Dallas event planner will have an eye for design and can help you create a visually appealing event as a starting point. They will also help bring your concepts to life even if they are big ideas you aren’t sure how to pull off.

An undervalued reason to hire an event planner is to get updated information about event planning trends and elements. You won’t have to worry that your decor is outdated or that your entertainment is old-fashioned.

A corporate event planner will take the latest techniques to offer you something new and memorable.

A great event planner is always educating themselves on the greatest products that the industry can offer. If you are still in your search for an event planner, make sure the one you choose stays up to date on trends.

Brand Marketing

A company doesn’t exist without a brand identity. If you are planning on unveiling a new product or service at your corporate event, an event planner in Dallas can help you convey a specific message to attendees.

They will help you utilize florals, custom signs, lighting, and even furniture to enhance the environment and get your point across.

Tell your event planner that you are looking for a specific atmosphere to launch a product or service and have the planner create custom event concepts for you to choose from.

The knowledge of an event planner should lead to your business making a priceless impression on guests through a well-branded event.

Do You Need a Company Event Planner in Dallas?

There are many reasons to hire a company event planner in Dallas.

Event planners do much more than bring your idea to life and get everything ready for the big day. They will be there for you at the event to handle important details and any troubles that might arise.

The experts at Total Events DFW will make your next corporate gathering one that people talk about for years to come. With more than 20 years of experience, we’re ready to be your full-service corporate event team.

Contact us now to get the party started.

wedding planner vs wedding coordinator

How to Choose Between a Wedding Planner and a Wedding Coordinator

Planning a wedding is fun, overwhelming, and time-consuming for couples. Around 90% of couples use the Internet to make the work easier. Of course, the Internet makes it easier, but it’s still a lot of work.

Are you planning a wedding and feeling overwhelmed?

The solution is to hire someone to help you. You can choose between a wedding planner vs. wedding coordinator. But you should know the differences before selecting one.

Here are some of the top differences in the roles of wedding planners and coordinators. 

Timing of Hiring a Wedding Planner vs. Wedding Coordinator

A wedding planner and coordinator both assist couples with weddings. One of the key differences is the timing in which you hire each type of assistant.

A wedding planner handles more duties than a coordinator. As a result, couples typically hire wedding planners from the start. 

You’ll need to hire a wedding planner now, even if your wedding date is 6 to 12 months away. You can also hire one to plan a quick wedding.

For example, you may want to rush and plan a wedding in three months. A wedding planner can help you in this situation, too.

Learning a wedding planner’s role is vital. It helps you understand why hiring one sooner rather than later is crucial. It also helps you understand the benefits of hiring of hiring one. 

While you can also hire a wedding coordinator early, you don’t have to. A wedding coordinator’s role occurs closer to the wedding date. Thus, you won’t need one right away for all the planning stages. 

Usually, couples only need a wedding coordinator for the last month before the wedding date. Conversely, a wedding planner is helpful from the start of the planning.

Preliminary Duties 

The timing of hiring a planner or coordinator will make more sense as you learn the duties. 

First, understand the primary similarity. Wedding planners and coordinators both assist with various wedding plans. In fact, some roles even overlap. 

There are many steps for planning a wedding, and some are preliminary. A wedding coordinator does not assist with these steps, but a wedding planner does. 

The first preliminary step is setting a wedding budget. The average couple spent nearly $30,000 in 2022 on their weddings. You can set a budget below or above this, depending on the amount you’re comfortable spending.

Next, you must plan your wedding date and choose the locations. For example, where will your ceremony be held? What location will you choose for your reception?

Additionally, you’ll need a wedding planning checklist. This list tells you what steps you must complete and gives you ideas for planning.

A wedding planner can assist with setting your budget. They’ll also help with setting your date and choosing locations. Your wedding planner will also give you a checklist and help you complete the steps.

Wedding coordinators do not assist with these steps. Instead, their services come into play later in wedding planning. 

Primary Roles and Responsibilities

In addition to the preliminary duties, wedding planner duties include many other things. 

Wedding Planner Duties 

Day of Wedding Checklist

A wedding planner helps with everything. They’ll begin the job by creating a wedding checklist to follow. Then, they’ll assist with every aspect of the wedding day plan. 

They also help you create a timeline for decisions. This timeline guides the entire planning process. 

Decorations and Theme

Wedding planners are creative and innovative. They can help you select the best theme for your special day.

Next, they’ll help you find the appropriate decorations. Then, they can make the theme a reality for your wedding day.

Assisting With Vendors

Wedding planners work with you to find vendors for your wedding. You’ll need venues for the event, food, and flowers. You must hire a vendor for each thing. 

Finding vendors takes time. A wedding planner can look for them for you, alleviating your time constraints.

Guest Tasks

You can also expect the planner to tackle all the activities relating to your guests. This includes helping you create a guest list and gathering addresses and information.

It includes ordering and addressing the invitations. It also involves creating a seating chart for the event. 

Wedding Coordinator Duties 

Verifying All the Wedding Plans

A wedding coordinator’s role begins a few weeks before the wedding day. One of the major duties of the coordinator is to verify all the wedding plans. 

The coordinator scours through your plans and double checks everything. They consult the vendors and check every plan to reduce any potential problems on your wedding day.

Managing the Wedding Day

The coordinator also assists on your wedding day. They begin early in the morning and work all day until the event ends. The goal is to ensure a smooth wedding day.

Resolving Wedding Day Problems

If any problems arise on your wedding day, you’ll have someone there to address them. The coordinator handles every problem, finding effective resolutions.

You won’t have to worry about anything if you have a coordinator there. 

How to Choose the Right Professional

Understanding the differences in these roles can help you know which to hire. If you’re still wondering, consider a few things.

First, how much money do you have to spend? A wedding planner costs more but also provides more assistance.

Secondly, do you have the time and ability to plan your wedding? Some people are great at planning parties and events. You might not need a wedding planner if you’re good at these things.

However, having one could be helpful if you need assistance with the planning. A coordinator is often the best option if you want to ensure a smooth wedding day that’s free of problems. 

Let Us Help You!

As you consider the differences between a wedding planner vs. wedding coordinator, you’ll know which to hire.

We can help if you live a busy life but want a fairytale wedding. We can help with every step, turning your dreams into a reality.

Our skills, knowledge, and experience can help you plan your Dallas/Fort Worth wedding. Ready to learn more? Call us to find out more about our services. 

planning a wedding in 3 months

Planning a Wedding in 3 Months: Is It Possible?

Did you know that, according to one study by The Knot, the average engagement lasts 16 months? That’s over a year to plan and prepare for the big day.

But what if you don’t want to wait that long? What if you’re eager to tie the knot and want to do it in just three months? Planning a wedding in 3 months may seem impossible, but it’s certainly doable with the right approach.

Follow along as we explore whether planning a wedding in 3 months is possible and offer tips to help you pull it off without a hitch.

How to Plan a Wedding

From choosing a venue to selecting the perfect dress, a lot goes into making your big day special. Traditionally, the planning process can take up to 12 or even 18 months. Why does it take so long, though?

Typically, wedding planning begins with:

  • Creating a guest list
  • Choosing a venue
  • Setting a budget

Once those basics are established, you’ll need to consider other essential elements, such as the wedding party, catering, and entertainment. Be sure to communicate openly with your partner and delegate tasks. Hiring a coordinator to help guide you through the process can also be incredibly beneficial.

Ultimately, though, wedding planning often takes so long due to the sheer number of decisions that need to be made. Remember, at the end of the day, celebrating your love with friends and family is the most important thing!

Types of Weddings

When planning a beautiful wedding in just three months, it’s important to consider what type of wedding you want. You don’t have to limit yourself to a standard, traditional wedding. Here are some types of weddings that might be perfect for a short planning period.

City Hall Wedding

A simple and quick ceremony at your local courthouse may be just what you need if you’re short on time and funds. Plus, you can always plan a larger celebration later on.

Backyard Wedding

If you have a nice backyard or know someone who does, a backyard wedding can be lovely and budget-friendly. With some creative décor and DIY touches, it can be as beautiful as any other venue.

Destination Wedding

It might seem counterintuitive, but planning a destination wedding can actually simplify the planning process. Many resorts and hotels offer all-inclusive wedding packages, including everything from the ceremony to the reception.


Sometimes, the most romantic thing you can do is run away and get married. Keep it simple with just the two of you, or invite a few close friends to witness your big day.

Tips for Planning a Wedding in 3 Months

Planning a wedding in 3 months may seem challenging, but it is definitely doable. With careful planning and realistic expectations, you can have the wedding of your dreams without feeling overwhelmed or stressed. Here are some tips on how to make it happen.

Set Your Priorities

To plan a successful wedding, you need to know what you want. Think about what is most important to you and your partner. It could be the venue, the food, or the dress. Once you set your priorities, you can focus on these key areas and make sure they are perfect.

Keep It Simple

With limited time, it’s best to simplify wherever possible. For instance, instead of having a large bridal party, consider having just a maid of honor and a best man. This will make it easy to coordinate for the big day and minimize any added stress.

Be Open to Wedding Ideas

If a wedding planner is outside of your budget, then don’t be afraid to be creative. Go online to search for wedding trends and ideas. Use Pinterest to get inspired. You may stumble upon some genius and affordable ideas that will make your day unforgettable.

Be Savvy

When planning a wedding, costs can easily escalate. But there are a lot of ways to cut costs without sacrificing quality. For example, consider having a dessert table instead of an expensive cake.

Use Your Resources

Your friends and family can be a great resource for planning your wedding. They may have wedding ideas or skills that can contribute to making your day beautiful. Ask those who have been married before to share their experience and any tips to lower the stress.

Choose a Unique Venue

Finding a unique venue can be a great way to have a beautiful wedding without much work. Think outside the box. Consider non-traditional venues like barns, art galleries, and botanical gardens. These places can reflect your personality and make the day more meaningful.

Hire a Wedding Planner

Hiring a wedding planner can be a saving grace when planning your special day in just a few months. They have experience and expertise that can help you easily navigate the overwhelming planning process.

How can they help? A wedding planner can help you with everything, including:

  • Finding a venue
  • Selecting vendors
  • Managing timelines
  • Budgeting

They can also offer advice and recommendations, provide creative ideas, and help negotiate deals with vendors. Some wedding planners even offer event design and coordination services, so you don’t have to worry about a single detail on your big day.

With a wedding planner, you’ll have someone who has your best interests at heart and will work tirelessly to ensure your wedding day is perfect. Having a wedding planner means that you’re not alone amid the madness. Instead, they’ll be there every step of the way to handle all the logistics and ensure everything runs smoothly.

When it comes down to it, hiring a wedding planner is a smart investment for any couple planning their wedding in a condensed timeframe. They’ll take the pressure off and assist you in creating a beautiful and memorable wedding day.

Get the Party Started

Planning a wedding in 3 months is an achievable feat! Don’t let a short timeline stress you out. Our wedding planning services can ensure your perfect day is executed flawlessly.

Contact us now with your wedding date and details to take the first step in bringing your dream wedding to life!

full service wedding planner

6 Benefits of Hiring a Full-Service Wedding Planner

Did you know that in 2021, the US saw 1,985,072 marriages?

Marriage is a beautiful time when two people choose to spend the rest of their lives together in spousal bliss. But while the day itself is a memory to cherish for a lifetime, the planning process can be a little more stressful.

That’s where an event planning service comes in. With these wedding tips, we’ll explain how a full-service wedding planner can help you see your special day go off without a hitch!

Read on to learn more about how pro planners can help you organize a wedding. 

1. Stress Reduction

The last thing you want on your special day is to be caught up in the worry of the details – whether they be big or small. Unfortunately, though, wedding planning often comes with an unwelcome side of stress.

From selecting vendors to managing timelines, the to-do list can quickly become overwhelming. Even if you think you and your team have everything covered, there’s sure to be something you’ve missed. This can lead to a mad rush at short notice.

By enlisting a full-service wedding planner, you’re entrusting a seasoned pro to handle the nitty-gritty details. This leaves you free to savor every moment of your engagement and special day without being bogged down by logistics.

2. Expertise in Design and Styling

Creating a cohesive and visually stunning wedding requires an eye for design and a flair for creativity. While most people have a big-picture idea for the venue and design, it can be difficult to make your dreams a reality if you don’t have event design experience.

That’s where a social event planner can help. They’ve got the experience and expertise to make your design dreams a reality. Whether you want a traditional look or something alternative, they’ll suggest loads of exciting design ideas to try.

The best professional wedding planners possess a deep understanding of design elements, color palettes, and the latest decor trends. They’ll work closely with you to bring your vision to life, ensuring that every detail is flawlessly executed.

3. Vendor Network and Negotiations

A successful wedding relies on a network of skilled and dedicated vendors who work together to create a harmonious celebration. These professionals include photographers, florists, caterers, decorators, and more. Establishing a strong vendor network is the foundation for a memorable event.

Navigating this world of wedding vendors can be overwhelming, especially if you’re unfamiliar with the industry. However, full-service wedding planners have an extensive network of trusted vendors at their fingertips.

This not only saves you time and effort but also gives you access to preferred rates through their established relationships. This means you get access to premium providers at a fraction of the normal cost.

4. Budget Management

Weddings can be expensive, and managing your costs is crucial. Whatever your budget, good planning and sound financial decisions mean you don’t have to settle for less.

A skilled wedding planner will help you allocate funds wisely, offering insights into where to splurge and where to save. An experienced wedding planner knows that one size doesn’t fit all when it comes to budgeting.

They tailor their approach to your unique circumstances, understanding your priorities, preferences, and financial constraints.

Planners can also recommend creative alternatives that achieve the same effect at a fraction of the cost. This expertise ensures that you get the most value for your investment without compromising your vision. 

5. Timely Execution

Timing is everything when you plan a wedding. Just one weak link can throw the entire proceedings into disarray. 

From sending out invitations to ensuring vendors are in sync, wedding planners make sure everyone is on the same page and doing what they’re supposed to be. That way, you can relax-assured in the knowledge that everything will go to plan on the day.

When you opt for a full-service plan, you get a comprehensive timeline that keeps everything on track. This means you can relax and enjoy the moments leading up to the wedding, knowing that every detail is under control.

6. Crisis Management and Problem Solving

Did you know that 9.1% of US weddings involve a physical altercation of some sort? No matter how meticulously you plan, unexpected hiccups can arise during a wedding. And while a fight is (hopefully) an outside possibility, small issues can still have a big effect on the day.

Whether it’s a last-minute vendor change, weather-related adjustments, or a wardrobe malfunction, you need someone on hand to get the problem fixed.

A full-service wedding planner is a pro at handling unforeseen challenges with poise and efficiency, leaving you to bask in the joy of the day. Remember, the number one goal is to make sure nothing upsets the bride! After all, it is her special day.

Wedding planners work fast to contain crises and get things back on track, allowing the guests to relax and share in the joy of marriage.

Guarantee Joy With a Full-Service Wedding Planner

In the process of planning a wedding, the assistance of a full-service wedding planner can’t be overstated.

From reducing stress and managing details to budget management, and timely execution, their role is pivotal in ensuring your special day is one to remember forever.

At Total Events DFW, we’re here to bring your wedding vision to life. Our team is committed to creating memorable experiences for all kinds of occasions. Contact us today to start planning your wedding or any other event you have in mind!

event planning services

Event Planning Services in Dallas: Everything You Need to Know

Planning an event can be a tricky task, but what if you could hand over all the hard work to an expert? There are over 900,000 wedding services workers in the US, not counting event planning specialists who help plan other parties and corporate events. Simply put, there’s a company that can take care of every tiny detail so you can enjoy your special occasion.

That’s especially true in Dallas, the third-largest city in Texas, which is a fantastic place for events. With its warm weather almost all year round, outdoor gatherings are a big hit. But it’s not just about the weather; this city has attractions like world-class museums, stunning botanical gardens, a vibrant art district, and exciting live music venues.

Choosing an event planner isn’t a decision to take lightly, though. It’s crucial to understand their process and how they will use your budget. Follow along as we delve into the world of event planning services in Dallas, helping you make the best choice for your event. 

Understanding Event Types

First thing first: to find a great party planner in DFW, you need to know what kind of event you’re hosting. Events can range from small, intimate gatherings to large, public spectacles, but here are some of the most common events we help people plan.

Corporate Events

Businesses or professional entities organize corporate events. These events could be internal, like team-building activities or company-wide meetings. They could also be external, such as product launches or trade shows.

Overall, corporate events aim to enhance company culture, celebrate achievements, or promote products and services. They are typically formal and require careful planning and execution. It’s also important to choose the right event venue.

Wedding Events

Wedding events include activities such as the ceremony, reception, rehearsal dinner, and bridal shower. Each aspect of a wedding event is carefully planned to make the day memorable for the couple and their guests.

Because it’s (usually) a one-time thing, you want to work with a wedding planner who will ensure your day goes off without a hitch.

Social Events: Parties, Birthdays, School Dances

Social events are gatherings that bring people together for enjoyment and fun. Parties and birthdays are social events where friends and family celebrate an individual or a special occasion.

On the other hand, school dances are events held by educational institutions where students can socialize, dance, and have fun. These events provide a great opportunity to interact, make new friends, and create lasting memories.

Why does this distinction matter? Party event planners need to know what kind of event they’re planning. It affects everything from venue selection and budget to entertainment and catering.

Key Factors in Event Planning

Do you know what kind of event you’re hosting? Great! Now it’s time to start thinking about the specifics. From setting goals to handling logistics, a few key factors can make or break your event. 

Event Planning Costs

First, you need to establish a budget. Your event budget should cover everything from the event venue rental, catering, and entertainment to marketing expenses (if it’s a corporate event). Planning your costs early ensures that your event is financially viable and helps avoids any unpleasant surprises.

Site Selection and Logistics Handling

Choosing the right venue and managing logistics is key to making your event run smoothly. You need to consider factors like location, capacity, accessibility, and facilities available. Also, plan for transportation, parking, and accommodation if necessary.

Program Creation and Content Development

The program and content of the event play a significant role in engaging your audience. This includes planning the schedule of activities, selecting speakers or performers, and developing engaging content that aligns with your event’s purpose.

If you’re planning a wedding or large birthday party, you’ll still need a schedule. You might not need to coordinate things like presentations or workshops, but you do need to plan for speeches, dinner, and other timely events throughout the evening.

Coordination on the Day of the Event

Good coordination ensures everything goes as planned on the event day. This involves managing the schedule, troubleshooting issues, and ensuring guests have a great time.

How to Find the Ideal Event Planner

Choosing the right event planner can make a big difference in the success of your event. Whether you’re planning a wedding, a birthday party, or a corporate function, the right planner should offer event planning services that help ensure everything runs smoothly.

Here are some key things to consider when searching for that perfect planner.

Area of Specialization

Different event planners specialize in different types of events. Some may be experts in weddings, while others excel at corporate functions. It’s important to find a planner specializing in the event you’re hosting.

Range of Services

Event planners offer a variety of event planning services. Some may provide full-service planning, which includes everything from venue selection to day-of coordination. Others may only offer specific services. Understand what each planner offers to see if it meets your needs.

Pricing Structure

Every planner has a different way of charging for their services. Some may charge a flat fee, while others take a percentage of the total event cost. Make sure you understand how a planner charges before you hire them.

Event Design vs. Event Planning

Remember, there’s a difference between event design and event planning. Design focuses on the look and feel of the event while planning handles the logistics. Some planners may do both, but not all events companies do. 

Planning Timeline

Ask potential planners how far in advance they start planning. This can give you an idea of their organizational skills and reliability. 

Refund and Cancellation Policies

Finally, understand your planner’s policies on refunds and cancellations. This information will be essential if any unforeseen circumstances occur.

Get Event Planning Services in Dallas

Need event planning services in Dallas? Whether you need DJs, live entertainment, meticulous event planning and coordination, dazzling décor and lighting, thrilling casino parties, professional photo, and video services, or end-to-end event production, we’ve got you covered.

If you dream it, we can make it happen. Don’t settle for anything less than amazing. Contact us at Total Events DFW today, and let’s start turning your event dreams into reality.

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