Category Archives: Event Tips

With the pandemic over, company events are back en vogue. This year, the event industry should finally make a full recovery to 2019 levels.

Why are corporate events so important to the businesses hosting them? In essence, they’re a major building block of company culture. They allow employees and clients to have some fun while networking with each other.

Unfortunately, many companies aren’t that creative when it comes to events. Rather than explore new company event ideas, they opt for a traditional approach. As a result, these events usually fail to excite anyone.

Want to make sure your next event in Fort Worth, TX, is authentic and memorable? Here are ideas for corporate events you’ll want to consider!

1. Escape Room

It’s easy to see why escape rooms are a popular event activity. They’re fun tasks that challenge participants to work together toward a common goal. To really get them to put on their creative hats, add a time limit as well.

Another great thing about escape rooms is that they’re very flexible. For starters, you can have them at your event venue or at an off-site location. You can also tailor the theme to something relevant to your business.

2. Casino Night

From poker to roulette, most people have a favorite casino game. Make that work in your favor by transforming your event space into a casino for one night. For an authentic experience, consider hiring professional dealers.

Depending on who’s invited, you may want to play for fun, charity, or real prizes. If you opt for the former, it’s still a good idea to provide some form of mock currency. Again, it’s best to use something specific to your brand.

3. Live Music

Are you planning an event filled with lectures and keynote speakers? If so, the least you can do is spice it up with some live music. A live band or the right DJ can both set the stage (so to speak) for a fun experience.

If you have the budget for it, consider making a splash by hiring a big-name artist. If not, there are plenty of great local artists in Fort Worth as well! Just make sure you hire an act that aligns with your audience’s tastes.

4. Scavenger Hunt

Another classic team building exercise, scavenger hunts are always a great time. Like escape rooms, they provide communication and problem-solving skills. Unlike escape rooms, though, they tend to be easier to plan.

For a scavenger hunt, all you need to do is give attendees a list of items they need to find. As the hunt continues, you may also want to show their progress on the leaderboard. This will help fuel the competitive spirit.

5. Baking Contest

If you’re hosting a holiday party for your employees, consider a baking contest. First, have your attendees bake their favorite holiday treats before the event. Then, bring them to a panel of judges, i.e. other team members.

A baking contest is a great way to bring out your employees’ creativity in a friendly competition. Plus, you get to enjoy all the delicious treats that entered the contest. It’s a win-win for everyone!

6. Mixology Course

Speaking of holiday treats, how about a hands-on mixology class? Have a professional mixologist show your team how to mix up their favorite cocktails. This allows your employees to socialize while learning new skills.

For best results, have your mixology course take place during happy hour. Keep in mind that all company events come with specific logistics. Happy hour is a chance to shake up the more relaxing parts of the schedule.

7. Virtual Reality

As an event organizer, one of your goals should be to offer an immersive experience. Virtual reality is a great fit! This technology allows your attendees to engage with your content rather than passively listen to it.

The best thing about virtual reality is that you can use it for many purposes. If you’ve got an awards ceremony coming up, VR can spice it up. You can also use VR to enhance some of the above games, like scavenger hunts.

8. Comedy Show

There’s no escaping it: the corporate world is serious business. This is why company events are a good opportunity to take a break from it. Booking a comedian to perform their latest set is a great way to achieve that.

As with live music, you’ll want a performer who appeals to your audience. Comedians who are “working blue”, for instance, usually aren’t a great fit. Consider hiring an event planner to help you find the right person.

9. Paint and Sip

With corporate event planning, it’s all about finding out how to break the ice. One thing that may help is to encourage artistic expression. A paint-and-sip activity allows attendees to do that while enjoying tasty drinks.

If you’ve never hosted a paint-and-sip, it’s exactly what it sounds like! You provide attendees with painting supplies and drinks, then have them go to town. For added motivation, let them keep the paintings they create.

10. Secret Gift Exchange

If the holidays are closing in, your event could benefit from a secret gift exchange. Also known as Secret Santa, this tradition is great for team building as it encourages attendees to think about what others may like.

To make the most of this exercise, set a specific price range for all gifts. If you have the budget for it, you may even want to finance the whole affair. At the event, you can make a big deal out of unwrapping the gifts as well.

Best Company Event Ideas for You

The bottom line: fun company event ideas come in many forms. Picking one will depend on your budget and whether you’re using your own facilities. The above list contains a variety of options that may work for you!

Need some help with organizing a company event in Fort Worth, TX? At Total Events DFW, we’ve elevated 2,000+ events to a whole new level! Reach out to us here to find out what we can do for your company!

The holiday season sees the average American attending up to five different gatherings, with Thanksgiving and Christmas celebrations being the most popular. This flurry of festive events brings to the forefront the challenge of selecting the perfect holiday party venue. In the vibrant city of Dallas, TX, the choices can seem endless.

Written by a seasoned Dallas event planner, this blog is your go-to guide for finding the ideal holiday party venues. With the festive season on the horizon, it’s time to start considering your options.

From intimate family get-togethers to large corporate celebrations, our tips will help you find the perfect spot. Let’s get started!

Set a Budget

When planning a wedding or any event, it’s essential to divide a specific part of your budget for venue fees. Dallas venues offer a range of options, but costs can vary significantly. Remember, the price tag isn’t just about the space; it’s also about the extras.

Be vigilant about hidden costs that can sneak up on you – like service fees, setup charges, or more amenities. This foresight helps you avoid unexpected expenses and keeps your party within financial bounds. A well-planned budget is your best tool for a successful and stress-free holiday celebration in the heart of Texas.

Determine Guest Count

Having a clear idea of your guest list range is essential. This number is more than just a tally; it shapes everything from the size of your venue to the amount of food and drinks you’ll need. It’s wise to start with a rough count, but also be prepared for flexibility.

Attendee numbers can fluctuate – some guests might drop out at the last minute, while others might bring plus-ones. Being adaptable to the number of attendees will help you manage any changes smoothly. This approach not only ensures you’re prepared for varying scenarios but also assists in making informed decisions about your event space and logistics.

Choose a Theme and Entertainment

A well-chosen theme not only sets the tone but also gets employees buzzing with excitement. Think beyond just a color scheme; consider how your theme will influence every aspect of the party, from seasonal decorations and attire to food and holiday party entertainment.

Whether it’s a Winter Wonderland, a Festive Fiesta, or a Classic Holiday Gala, your theme should resonate with your guests and create a memorable experience. Remember, the right theme can transform a simple venue into an enchanting space, making your holiday party an event to remember. It’s all about creating an immersive atmosphere that aligns with the spirit of the season.

Shop for a Venue

Start by considering how many guests you’ll have to narrow down your options. Remember, the right space sets the stage for a successful event. Many venues offer discounted rates for hosting on off-peak days – a savvy way to get more value while staying within your budget.

Once you have a clear idea of your guest count, date, and financial plan, secure your location. It’s essential to choose a venue that not only fits your needs but also offers top-notch corporate event services. These services can range from catering to technology support, ensuring your event runs smoothly.

Consider Catering and Refreshments

Partnering with a premium caterer can elevate your event significantly. Visualize seasonal hors d’oeuvres and chef-attended stations gracing your party. These elements not only tantalize the taste buds but also add a layer of sophistication and charm.

Have a chef present to guarantee the food is not only prepared properly but also becomes a part of the entertainment. As you plan, think about how catering fits into your event layout, the placement of food stations, and the flow of guests around them. The integration of dining areas in your venue can transform the experience.

Be Mindful of Hidden Costs

When selecting a venue, it’s not just about the rental fee. Dig deeper to uncover any more expenses lurking beneath the surface. This means scrutinizing the contract for extra charges like service fees, setup costs, or extra hours.

Ask questions and clarify every detail. Inspect the venue and inquire about anything that might incur extra charges, from audio-visual equipment to parking facilities. Being vigilant about these hidden costs upfront can save you from surprises later on.

Remember, successful holiday party planning involves not just creating a festive atmosphere but also ensuring your budget stays on track without any last-minute financial hurdles.

Check the Venue’s Reputation

Choose a venue renowned for hosting dynamic and inventive events, with a flair for professionalism. It’s crucial to pick a location with a strong history of managing corporate holiday parties. This guarantees a blend of creativity and expertise for your event.

Such venues not only provide the perfect backdrop but also bring a wealth of experience and expertise in managing corporate events. They understand the nuances of corporate event spaces, from the technical needs to the subtle art of creating the right ambiance.

A venue with a good reputation usually has a skilled team capable of meeting your specific needs and handling surprises, guaranteeing a smooth event that impresses your guests.

Flexibility and Backup Options

It’s important to be adaptable to what different venues offer. Sometimes, what you envision might not be workable. So being open to alternatives can open up new possibilities for your event.

Also, it’s wise to have a plan B. Popular venues get booked quickly, especially during the holiday season. If your top choice is unavailable, having a list of backup venues ensures you’re not left scrambling at the last minute.

Let Our Experts Help You Find the Best Dallas Holiday Party Venues

Choosing the right holiday party venue in Dallas, TX can be the difference between an average gathering and an unforgettable celebration. Remember, consider the size, budget, and reputation of the venue, and always have a backup plan. Be aware of hidden costs and make sure the venue aligns with your theme and catering needs. Flexibility and attention to detail are key.

Ready to find the perfect spot for your holiday bash? Let Total Events DFW guide you to the best holiday party venues in town. Get in touch with us today and make your holiday event a spectacular one.

After the pandemic, 88% of companies started getting back to planning in-person events for 2022 and beyond. Corporate events are essential for office morale, team building, and can even help with branding to consumers.

No matter your event plans, it’s important to consider hiring a company event planner in Dallas. An event you plan yourself might be dull, boring, and end up costing you a lot of money for no reason. Event planners prevent this.

Keep reading to learn why it’s easy to go with the event planning pros.

Expertise and Experience

A company event planner in Dallas with years of experience has the expert knowledge to fast-track the planning process whether you are planning a corporate retreat or holiday party.

A professional will have a network of trusted suppliers, venues, and vendors. You can focus on your business instead of working on your event. A planner will present you with great options and help you choose the right fit.

Additionally, an event management company knows exactly what questions to ask when talking about your event, such as:

• Does the venue have a curfew?
• Do I need a special permit to host an event?

When you plan to host an event, you likely won’t think about getting these important answers.

Venue Management

Let’s talk more about venue management because it can be more complicated than many realize. For someone who has never hosted an event, venue management is best left to the professionals.

An event planner will take a site selection scouting trip to see how to use a venue to bring your ideas to life. They will also negotiate a favorable contract between you and the venue.

The help doesn’t end there. Once the event day rolls around, a planner will handle the details of the event with the event staff and management. They should monitor these elements to ensure a successful event:

• Guests
• Food and beverages
• Music
• Safety

If troubles arise, a planner will take care of these concerns. You won’t be bothered with anything unless absolutely necessary. This means you can spend your time talking to your guests and growing your business.

Saves Time and Avoids Stress

You are successful at running your company because you do it every day and know exactly what to do. If you aren’t planning events regularly, you need to start from scratch and learn the basics.

The process can become time-consuming, especially if you have never planned an event before. It’s not feasible to dedicate time to event planning when you have your work to do.

Event planners exist to save you time and prevent stress. You can focus on other aspects of your business and life while letting the professionals take care of the necessary details.

When you hire a planner, they will take on these tasks, and others, so that you don’t have to:

• Venue research
• Venue selection
• Vendor negotiations
• Budget management
• Event invites

Just tell them what you expect for the event and they will work to make it an event to remember.

Keeps You Within Your Budget

The cost of hiring an event planner is nothing when you realize that they can save you money and help you stay on budget.

Event planners have an eye for finding ways to make the most of your budget. They also have a network of people they’ve worked with before that might offer them special insider pricing or opportunities to negotiate.

A professional can recommend cost-effective solutions for entertainment, catering, decorations, etc.

If you try to host an event yourself, you might find that you quickly go over the company budget. It’s difficult to stay within budget when you don’t realize all you need to plan a business event.

A Fresh Perspective

Sometimes an outside perspective can turn something good into something amazing. Even if you’ve planned an event before, a professional can bring a valuable perspective to take your ideas to the next level.

A Dallas event planner will have an eye for design and can help you create a visually appealing event as a starting point. They will also help bring your concepts to life even if they are big ideas you aren’t sure how to pull off.

An undervalued reason to hire an event planner is to get updated information about event planning trends and elements. You won’t have to worry that your decor is outdated or that your entertainment is old-fashioned.

A corporate event planner will take the latest techniques to offer you something new and memorable.

A great event planner is always educating themselves on the greatest products that the industry can offer. If you are still in your search for an event planner, make sure the one you choose stays up to date on trends.

Brand Marketing

A company doesn’t exist without a brand identity. If you are planning on unveiling a new product or service at your corporate event, an event planner in Dallas can help you convey a specific message to attendees.

They will help you utilize florals, custom signs, lighting, and even furniture to enhance the environment and get your point across.

Tell your event planner that you are looking for a specific atmosphere to launch a product or service and have the planner create custom event concepts for you to choose from.

The knowledge of an event planner should lead to your business making a priceless impression on guests through a well-branded event.

Do You Need a Company Event Planner in Dallas?

There are many reasons to hire a company event planner in Dallas.

Event planners do much more than bring your idea to life and get everything ready for the big day. They will be there for you at the event to handle important details and any troubles that might arise.

The experts at Total Events DFW will make your next corporate gathering one that people talk about for years to come. With more than 20 years of experience, we’re ready to be your full-service corporate event team.

Contact us now to get the party started.

Planning an event can be a tricky task, but what if you could hand over all the hard work to an expert? There are over 900,000 wedding services workers in the US, not counting event planning specialists who help plan other parties and corporate events. Simply put, there’s a company that can take care of every tiny detail so you can enjoy your special occasion.

That’s especially true in Dallas, the third-largest city in Texas, which is a fantastic place for events. With its warm weather almost all year round, outdoor gatherings are a big hit. But it’s not just about the weather; this city has attractions like world-class museums, stunning botanical gardens, a vibrant art district, and exciting live music venues.

Choosing an event planner isn’t a decision to take lightly, though. It’s crucial to understand their process and how they will use your budget. Follow along as we delve into the world of event planning services in Dallas, helping you make the best choice for your event. 

Understanding Event Types

First thing first: to find a great party planner in DFW, you need to know what kind of event you’re hosting. Events can range from small, intimate gatherings to large, public spectacles, but here are some of the most common events we help people plan.

Corporate Events

Businesses or professional entities organize corporate events. These events could be internal, like team-building activities or company-wide meetings. They could also be external, such as product launches or trade shows.

Overall, corporate events aim to enhance company culture, celebrate achievements, or promote products and services. They are typically formal and require careful planning and execution. It’s also important to choose the right event venue.

Wedding Events

Wedding events include activities such as the ceremony, reception, rehearsal dinner, and bridal shower. Each aspect of a wedding event is carefully planned to make the day memorable for the couple and their guests.

Because it’s (usually) a one-time thing, you want to work with a wedding planner who will ensure your day goes off without a hitch.

Social Events: Parties, Birthdays, School Dances

Social events are gatherings that bring people together for enjoyment and fun. Parties and birthdays are social events where friends and family celebrate an individual or a special occasion.

On the other hand, school dances are events held by educational institutions where students can socialize, dance, and have fun. These events provide a great opportunity to interact, make new friends, and create lasting memories.

Why does this distinction matter? Party event planners need to know what kind of event they’re planning. It affects everything from venue selection and budget to entertainment and catering.

Key Factors in Event Planning

Do you know what kind of event you’re hosting? Great! Now it’s time to start thinking about the specifics. From setting goals to handling logistics, a few key factors can make or break your event. 

Event Planning Costs

First, you need to establish a budget. Your event budget should cover everything from the event venue rental, catering, and entertainment to marketing expenses (if it’s a corporate event). Planning your costs early ensures that your event is financially viable and helps avoids any unpleasant surprises.

Site Selection and Logistics Handling

Choosing the right venue and managing logistics is key to making your event run smoothly. You need to consider factors like location, capacity, accessibility, and facilities available. Also, plan for transportation, parking, and accommodation if necessary.

Program Creation and Content Development

The program and content of the event play a significant role in engaging your audience. This includes planning the schedule of activities, selecting speakers or performers, and developing engaging content that aligns with your event’s purpose.

If you’re planning a wedding or large birthday party, you’ll still need a schedule. You might not need to coordinate things like presentations or workshops, but you do need to plan for speeches, dinner, and other timely events throughout the evening.

Coordination on the Day of the Event

Good coordination ensures everything goes as planned on the event day. This involves managing the schedule, troubleshooting issues, and ensuring guests have a great time.

How to Find the Ideal Event Planner

Choosing the right event planner can make a big difference in the success of your event. Whether you’re planning a wedding, a birthday party, or a corporate function, the right planner should offer event planning services that help ensure everything runs smoothly.

Here are some key things to consider when searching for that perfect planner.

Area of Specialization

Different event planners specialize in different types of events. Some may be experts in weddings, while others excel at corporate functions. It’s important to find a planner specializing in the event you’re hosting.

Range of Services

Event planners offer a variety of event planning services. Some may provide full-service planning, which includes everything from venue selection to day-of coordination. Others may only offer specific services. Understand what each planner offers to see if it meets your needs.

Pricing Structure

Every planner has a different way of charging for their services. Some may charge a flat fee, while others take a percentage of the total event cost. Make sure you understand how a planner charges before you hire them.

Event Design vs. Event Planning

Remember, there’s a difference between event design and event planning. Design focuses on the look and feel of the event while planning handles the logistics. Some planners may do both, but not all events companies do. 

Planning Timeline

Ask potential planners how far in advance they start planning. This can give you an idea of their organizational skills and reliability. 

Refund and Cancellation Policies

Finally, understand your planner’s policies on refunds and cancellations. This information will be essential if any unforeseen circumstances occur.

Get Event Planning Services in Dallas

Need event planning services in Dallas? Whether you need DJs, live entertainment, meticulous event planning and coordination, dazzling décor and lighting, thrilling casino parties, professional photo, and video services, or end-to-end event production, we’ve got you covered.

If you dream it, we can make it happen. Don’t settle for anything less than amazing. Contact us at Total Events DFW today, and let’s start turning your event dreams into reality.

Have you ever heard the phrase “company culture?” It refers to the personality of a workplace, and it’s essential to the success of a business. A positive corporate culture can lead to higher engagement, better morale, and increased productivity. Conversely, a negative culture can have the opposite effect and even drive away employees.

And according to recent reports, having an “average” company culture won’t cut it anymore. However, don’t worry if you feel like your office’s corporate culture could improve a bit. The good news is that you can positively impact the environment. And it’s not that hard to do so.

Follow along as we explore six effective ways to improve corporate culture. From encouraging teamwork and open communication to promoting employee well-being, these tips will help create a more positive workplace. Let’s dive in and learn how to improve your office culture for the benefit of everyone involved.

The Importance of Good Corporate Culture

As mentioned, good company culture is vital to the success of any organization. It refers to the values, beliefs, and behaviors governing how employees interact with each other and the work environment. But why is a good corporate culture so important? Simply put, it affects everything.

For starters, it impacts employee retention rates. Employees who feel valued, appreciated, and included are less likely to leave. This leads to a reduction in recruitment costs and a boost in morale.

Additionally, it can lead to improved productivity as happier employees are more motivated and engaged. Employees engaged with the company culture and values are more likely to work hard and produce higher-quality work. This translates to increased:

• Revenue
• Profitability
• Market share

Lastly, it contributes to the overall happiness of your employees. A positive corporate culture leads to an environment where employees feel supported and fulfilled. Happier employees also become brand ambassadors, sharing their experiences with others and attracting high-quality candidates for open positions.

Ultimately, it pays to invest in your employees.

How to Improve Company Culture

Most businesses believe creating a positive company culture is expensive. While you do have to invest a bit of time, it doesn’t have to cost your company tons of money. Implementing these six tips can help you cultivate a culture you and your employees will be proud of.

Prioritize Employee Well-Being

One of the most important factors in creating a positive work environment is prioritizing your employee’s well-being. This means more than supplying healthy snacks and ergonomic chairs. Creating an environment that promotes mental health, work-life balance, and employee support is important. Consider offering:

• Mental health resources
• Flexible work schedules
• Company-wide wellness initiatives

Not sure what else to offer? Ask your employees! They’re the ones you’re doing this for, and listening to their feedback and suggestions is a great way to learn about their needs and wants.

Encourage Open Communication

Encouraging open communication is critical to a positive company culture. Encourage employees to share their thoughts, ideas, and feedback regularly. You can do this through regular one-on-one meetings or company-wide forums like all-hands meetings.

Ultimately, it’s not as important how you do it. Letting your employees feel heard through active listening and providing feedback can improve morale and productivity. However, ensure you’re actively implementing that feedback. If not, they can feel like you’re asking but not listening.

Foster Employee Growth

Encouraging employee growth goes beyond job training and development programs. Provide genuine opportunities for career growth through mentorship and allow them to take ownership of their work. Unsure what these kinds of programs look like? Consider the following:

• Leadership Training
• Skill Building Workshops
• Professional Development Programs
• Diversity and Inclusion Training
• Performance Management
• Volunteer Programs

Any of these programs will help employees feel valued, and the company can benefit from their growth and development.

Recognize & Reward Employees

Recognition of an employee’s hard work can serve as an extra motivation to keep working or improve. Rewards can come in bonuses, extra PTO days, or even acknowledgment of a job well done. However, if you really want to go above and beyond, implement a peer reward system. Hearing “good job” from coworkers can greatly impact morale.

Prioritize Diversity & Inclusion

A diverse workplace can bring fresh ideas and perspectives to your business while creating a more welcoming environment for all employees. Make sure to prioritize inclusion by implementing an open-minded hiring process and providing training courses focusing on diversity, inclusion, and cultural sensitivity.

Establish strong company values and ensure they’re shared values among all of your employees. Infuse those values into all the training you offer employees at every level.

Host Fun Corporate Events

Finally, hosting fun corporate events and team-building activities can be essential to creating a positive company culture. Your employees need to know that they’re cared for and that their life outside of work matters. These corporate events allow employees to socialize outside of the work environment. This can improve camaraderie and workplace happiness.

Whether it’s a company-sponsored happy hour, a friendly competition, or a charity event, providing ways for employees to bond and build relationships can help strengthen your company culture.

How to Host Great Corporate Events

Ready to boost morale by hosting fun corporate events? Hosting great corporate events is all about creating memorable experiences for attendees. The key to achieving this is to work with a team of specialists who can help you with everything.

From lighting and event planning to options for entertainers, a corporate event planner has the experience and connections you need to take your event to the next level. At least, we do at Total Events DFW.

You can avoid costly mistakes and delays that can eat away at your budget by getting all the services you need in one place. However, when selecting a team of specialists, it is essential to consider their experience and expertise. Ensure they’re equipped to handle the job and possess the skills and equipment needed to help you create a unique and memorable event.

Book Corporate Event Services

Investing in a positive company culture can impact your business in many ways. Armed with these six tips, you should be able to easily improve your company’s culture. However, if you want to take things to the next level, consider partnering with us.

Our expertly planned corporate events can help bring your team together and instill a sense of camaraderie and solidarity. Contact us today to learn how we can help you transform your corporate culture and take your business to new heights.