Category Archives: Event Tips

People attend social events for:

• Fun
• Food 
• Excitement
• Something to do 

But let’s face it: Some events aren’t as good as they could be, and this happens for several reasons, including a lack of expertise. If you’re hosting an event and want it to be a success, hire a social event planner!

Social event planners know the ins and outs of planning events and can ensure a quality, successful event. As you plan your upcoming event in the Dallas/Fort Worth Area, hire an event planner.

Not sure what to look for when choosing one? To be a successful event planner, a person needs the following qualities. 

1. Social Intelligence

Most of us know someone who can walk into any room and instantly feel at home. They fit in and appear comfortable and confident. Some call this gift “street smarts,” but it’s actually likely due to the person’s social intelligence.

A person with social intelligence understands how to:

• Fit in during any situation
• Talk to anyone
• Listen
• Work the room

Successful event planners demonstrate social intelligence. They use this skill to plan great events, build relationships, and handle communications.

When choosing event planners, you should look for these social skills to ensure you receive professional event services.

2. Flexibility

Successful event planning also requires a planner who embraces flexibility. Every event is unique, and most events experience:

• Last-minute changes
• Unexpected events or problems
• Setbacks

Think about a time you planned an event. Did anything change? Did you experience any setbacks or changes? 

Last-minute changes and unexpected issues can disrupt an entire event unless you have a planner who knows how to handle them quickly and wisely. 

A flexible social event planner finds solutions that work. They address each issue to ensure the event works out well. They use this skill when planning social events and corporate events. 

3. Listening and Communication Skills

Listening is also among the top qualities of event planners. Listening is a learned skill that helps a person:

• Hear the other people talking
• Understand what the person wants and expects
• Deliver the best solutions

Imagine meeting with an event planner who seems dazed and in another place. When you talk, you wonder if they’re even listening. If this happens, you might wonder how they will plan the event.

A social event planner must listen well to learn what the client wants and expects, as this is the only way the planner can plan the event. Listening well helps the planner understand exactly what you want and need. 

4. Organizational Skills

Excellent organization is one of the top event planning tips, so you need a planner with great organizational skills. Organizational skills help them plan every aspect of the event, even if that requires handling simultaneous tasks.

You can plan an event without hiring an expert to help, but it’s much easier to hire an event planner. They will handle all the research for you and present you with options.

They’ll lock in contracts with vendors and settle conflicts. When a problem arises before or during the event, they’ll be there to find a creative solution quickly. All these skills require good organization.

5. Attention to Detail

Some people are detail-oriented, while others aren’t, but a great event planner always pays attention to detail. This means, the event planner:

• Plans every part of an event, regardless of its size or importance
• Sees potential issues before they occur
• Strives for accuracy 
• Is thorough

Paying attention to detail is a skill required in an event planner because it ensures they consider every aspect of your event. It helps them avoid problems by seeing them before they occur.

Event planners naturally pay attention to small details. However, this trait is also something they learn from experience planning events. After planning many events, they learn what to look for and the things often overlooked.

6. Creativity and Innovation

Consider the events you’ve planned or attended. What made some of these events better than others? There are many things that set great ones apart from mediocre ones, and the top quality is creativity.

Creativity enhances the event by:

• Appealing to the attendees
• Using unique ideas
• Focusing on memorable activities and decorations

Event planners start the planning process by considering the event type and the attendees. Next, they use innovation and creativity to guide them in the planning stages, creating an event people will love and remember. 

7. Self-Motivation and Passion

In addition, an excellent event planner is:

• Self-motivated
• Passionate
• Able to make decisions

Self-motivation and passion drive an event planner to plan the event quickly without procrastinating. These qualities help the planner consider every event detail and tackle challenges before they affect the event.

When you combine passion and self-motivation with the ability to make decisions, it leads to creating the best event possible. 

8. Resourceful and Knowledge of the Area

A resourceful planner who knows the area well will present the best results for your event. They’ll have contacts for anything your event needs and relationships with vendors your event might use.

9. Experience and Continuous Learning

Experience is one of the most helpful qualities of an event planner. Experience helps them learn what works and what doesn’t, and they apply this knowledge to every future event they plan. 

It helps them learn ideas to incorporate to plan memorable events and how to avoid setbacks. Experience also builds trust and credibility with clients. 

Find a Social Event Planner With These Qualities

Social event planners require these qualities for success. When you choose one with these characteristics, you can trust them to plan the greatest event possible. 

As you begin planning your event in the Dallas/Fort Worth Area, find the right social event planner. Are you ready to learn more about our services?

Total Events DFW knows how to make an event successful. We have over 20 years of experience assisting clients with events in the Dallas/Fort Worth Area and would love to help you create a memorable, successful event. 

Are you ready to elevate your next event? Reach out today to learn more!

Getting married is fun. Planning it? Not so much.

And that’s even more the case if you aren’t planning early enough. So what should you be doing, and when?!

Join us as we look at a perfect wedding timeline. From early preparations to the final dance, these tips will ensure a seamless and memorable celebration.

Perfect Wedding Timeline: Start Early

Begin by setting your wedding date and securing a venue. Popular venues in Fort Worth, TX can book up quickly, so it’s best to do this as soon as possible.

Once you have the venue, focus on hiring your key vendors like the photographer, caterer, and florist. This early stage is also the time to decide on your wedding party and send out save-the-date cards.

Early planning gives you the time to make thoughtful decisions without feeling rushed. 

Six Months Out: Major Milestones

At the six-month mark, your wedding planning should focus on finalizing key details. Send out your save-the-date cards to ensure guests can mark their calendars.

This is also the time to choose your wedding attire. Whether you’re selecting a gown, suit, or something unique, make sure to schedule fittings. It’s wise to finalize your guest list now, as this will impact many other decisions.

Another important step is to book your entertainment. Whether you choose a band, DJ, or other performers, securing them early will give you peace of mind. Confirm your florist and start discussing your vision for the floral arrangements.

Three Months Out: Fine-Tuning Details

At the three-month mark, it’s time to fine-tune the details of your wedding. Start by finalizing the menu with your caterer. Whether you’re having a formal dinner or a casual buffet, make sure the food reflects your style.

This is also the time to order wedding favors. Choose something that represents you as a couple and that your guests will appreciate. Confirm all your vendors and ensure they understand your vision.

This includes the photographer, florist, and entertainment. Review and finalize your ceremony and reception music. Whether you have specific songs in mind or need help choosing, now is the time to make those decisions.

Lastly, schedule your hair and makeup trials. This will help you feel confident and look your best on your big day.

One Month Out: Final Preparations

With just one month left before your wedding, it’s time to focus on final preparations. Start by obtaining your marriage license. This essential step ensures your marriage is legally recognized.

Next, schedule your final dress fittings to ensure everything fits perfectly. This is also the time to finalize your timeline with vendors.

Confirm the schedule with your photographer, caterer, and entertainment to avoid any last-minute surprises. Review your seating chart and make any necessary adjustments.

Make sure your guest count is accurate, as this will impact your catering and seating arrangements. Double-check your transportation plans for the day to ensure everyone knows where they need to be and when.

If you’re planning a honeymoon, now is the time to finalize your travel arrangements and start packing.

The Week Before: Last-Minute Checks

In the week leading up to your wedding, it’s time to take care of last-minute checks. Start by reconfirming all your vendor details. Make sure they have the correct times and locations.

Review your seating chart one last time and print out place cards if needed. Pack a wedding day emergency kit with essentials like safety pins, tissues, and makeup touch-ups.

If you’re having a rehearsal, ensure everyone knows the schedule and their roles. Check in with your wedding party to confirm they have their attire and understand their responsibilities. Prepare final payments for your vendors and put them in labeled envelopes. 

Wedding Day: Morning to Ceremony

On the morning of your wedding, start with a hearty breakfast to keep your energy up. Schedule enough time for hair and makeup, allowing for any unexpected delays.

It’s helpful to have a timeline for the bridal party to follow, ensuring everyone is ready on time. Once you’re dressed, take a few moments for some candid photos with your bridesmaids and family.

These shots capture the excitement and joy of the morning. If you’re doing a first look, plan for this before the ceremony to give you and your partner a private moment together.

Wedding Day: Ceremony to Reception

Once the ceremony concludes, the transition to the reception begins. Allow time for a brief mingling session after the ceremony. This gives guests a chance to congratulate you and allows the photographer to capture candid moments.

If there’s a cocktail hour, ensure it’s well-coordinated to keep guests entertained while you take additional photos. This is a good time for group shots or more intimate pictures of you and your partner.

Plan for travel time to the reception venue, even if it’s nearby. Arriving a bit early gives you a moment to catch your breath before the festivities start. Coordinate with your planner or coordinator to manage the timing of events.

The grand entrance sets the tone for the reception, so make sure it’s well-timed and energetic. Follow this with key events like the first dance, speeches, and dinner service.

Keeping the reception timeline on track is essential for maintaining the flow of the evening. Ensure that the DJ or band leader is aware of the schedule to announce events and guide guests. After dinner, schedule the cake cutting and any other traditions you wish to include, like bouquet and garter tosses.

As the evening progresses, allow time for open dancing and enjoying the celebration with your guests. Make sure there are moments to step back and take it all in.

Wedding Planning Tips

Crafting the perfect wedding timeline ensures a seamless and joyous celebration. By planning each detail of your Fort Worth wedding carefully, you’ll create lasting memories.

Total Events DFW has everything you need to make your event a success. Our founder, Renee Hart, started the company after spending 20 years in the local event planning industry. And she has taken her amassed knowledge to create a company that is ready to elevate your wedding!

Get in touch today to find out how we can make your wedding magical.

In 2024, the landscape of corporate events in Dallas, TX, is thriving more than ever. This highlights the growing significance of well-planned corporate gatherings in the business world.

Planning corporate events can be stressful and intimidating, especially if you’re juggling responsibilities of your own. Corporate event planning involves a lot of moving parts. Aside from organizing entertainment and catering, you also need to look for the right venues and hosts.

This is where a corporate event planner comes in. In this article, we’ll list ten helpful tips to consider before working with top event planning companies. Read on to find out how you can find someone to transform your event into an unforgettable experience.

1. Understand Your Event Needs

Before looking for a corporate event planner, it’s important to understand your event’s objectives, budget, and desired outcomes. Are you planning a large-scale conference, team-building retreat, or product launch? Are you looking to impress clients, or do you want to give your staff members a good time?

Knowing these details will help you find a planner who specializes in the type of event you’re hosting. Make a list of all the things your event needs to have. This will help you communicate your vision to potential planners and ensure they meet your expectations.

2. Research Top Event Planning Companies in Dallas

Dallas is home to many top-notch corporate event-planning companies. Start by doing some research online to identify the most reputable ones. Websites like Yelp, Google Reviews, and event planning directories can be valuable resources.

Check out different social media platforms such as LinkedIn, Instagram, and Facebook. Many event planners, such as Total Events DFW showcase their work on these platforms. This gives you a glimpse of their style and capabilities and allows you to determine if an event planner is right for you.

3. Check Their Experience and Specialization

Always look for planners who have experience managing events similar to yours. Some planners may specialize in certain types of events, such as conferences, trade shows, or gala dinners. Choosing event planners with relevant experience ensures they understand the potential challenges.

Don’t hesitate to ask for their portfolios. This showcases the events they’ve previously organized. This will give you a better idea of their expertise and what to expect.

4. Check Their Event Planning Services

Event planners offer different services. This can range from full-service planning to à la carte options.

Full-service planners handle everything from concept to execution. Others may focus on specific aspects such as venue selection or day-of coordination. Make sure the event planner you choose offers all the services you need.

Look for planners who offer customizable packages. This flexibility can be helpful if you have specific needs or want to handle certain aspects of the event yourself.

5. Assess Their Network and Relationships

A good corporate event planner has a strong network of reliable vendors and suppliers. This could include caterers, venues, decorators, AV technicians, and more. Their established relationships often translate to better deals and smoother coordination.

Ask about their preferred vendors and why they chose to work with them. This can give you insight into their work style and the quality of services they provide.

6. Read Client Testimonials and Reviews

Client testimonials and reviews are important when choosing the right event planner. They provide real-world insights into the planner’s reliability, professionalism, and ability to deliver on promises. Look for positive feedback and any recurring issues mentioned by previous clients.

Don’t rely only on testimonials provided by the planner. Look for reviews on independent sites and ask for references you can speak to directly.

7. Schedule Initial Consultations

Once you’ve shortlisted a few potential planners, try to schedule consultations. This is your chance to discuss your event in detail. Ask questions and gauge their enthusiasm and understanding of your vision.

Pay attention to how well they listen and whether they offer creative ideas and solutions. Prepare a list of questions beforehand. Ask about their planning process, communication style, and how they handle unexpected issues.

8. Consider Their Communication Skills

Effective communication is key to successful corporate event management. Your planner should be responsive, clear, and proactive in their communication. This guarantees you stay informed at all times, and your event planner can quickly deal with any problems.

Take note of their communication during the initial consultation. Do they quickly respond to your emails and calls? Do they provide clear explanations?

Knowing this can be a good indicator of how they will communicate throughout the planning process.

9. Carefully Review Their Contract

A professional corporate event planner will provide a detailed contract. This contract should outline their services, fees, and terms. Review this contract or service package to make sure there are no hidden costs or ambiguous terms. It should state what’s included in the planning service packages and what is not.

Don’t hesitate to ask for clarifications or negotiate terms that don’t work for you. It’s important to have a contract that protects your interests and the planner’s.

10. Trust Your Instincts

You want to work with someone who has the skills and experience and makes you feel comfortable and confident. If something feels off during your interactions, it’s okay to keep looking.

Remember, this is someone you’ll be working closely with. There will be high pressure and tight deadlines. Establishing a strong rapport and mutual respect with your corporate event planner is essential for a successful partnership.

Discover Dallas’s Top Event Planning Companies for Your Next Corporate Gathering

Finding the perfect corporate event planner in Dallas, TX, is about aligning expertise, communication style, and a shared vision for success. Choosing planners who match your needs and goals helps pave the way for a smooth and memorable event. A great corporate event planner has the right skills, experience, and a clear understanding of your vision.

Are you in need of a professional events planner? Look no further than Total Events DFW! Our team of experts has 20 years of industry experience committed to providing outstanding event planning services customized to suit your event needs.

Contact Total Events DFW now and discover how we can help you elevate your next event to new heights.

With the pandemic over, company events are back en vogue. This year, the event industry should finally make a full recovery to 2019 levels.

Why are corporate events so important to the businesses hosting them? In essence, they’re a major building block of company culture. They allow employees and clients to have some fun while networking with each other.

Unfortunately, many companies aren’t that creative when it comes to events. Rather than explore new company event ideas, they opt for a traditional approach. As a result, these events usually fail to excite anyone.

Want to make sure your next event in Fort Worth, TX, is authentic and memorable? Here are ideas for corporate events you’ll want to consider!

1. Escape Room

It’s easy to see why escape rooms are a popular event activity. They’re fun tasks that challenge participants to work together toward a common goal. To really get them to put on their creative hats, add a time limit as well.

Another great thing about escape rooms is that they’re very flexible. For starters, you can have them at your event venue or at an off-site location. You can also tailor the theme to something relevant to your business.

2. Casino Night

From poker to roulette, most people have a favorite casino game. Make that work in your favor by transforming your event space into a casino for one night. For an authentic experience, consider hiring professional dealers.

Depending on who’s invited, you may want to play for fun, charity, or real prizes. If you opt for the former, it’s still a good idea to provide some form of mock currency. Again, it’s best to use something specific to your brand.

3. Live Music

Are you planning an event filled with lectures and keynote speakers? If so, the least you can do is spice it up with some live music. A live band or the right DJ can both set the stage (so to speak) for a fun experience.

If you have the budget for it, consider making a splash by hiring a big-name artist. If not, there are plenty of great local artists in Fort Worth as well! Just make sure you hire an act that aligns with your audience’s tastes.

4. Scavenger Hunt

Another classic team building exercise, scavenger hunts are always a great time. Like escape rooms, they provide communication and problem-solving skills. Unlike escape rooms, though, they tend to be easier to plan.

For a scavenger hunt, all you need to do is give attendees a list of items they need to find. As the hunt continues, you may also want to show their progress on the leaderboard. This will help fuel the competitive spirit.

5. Baking Contest

If you’re hosting a holiday party for your employees, consider a baking contest. First, have your attendees bake their favorite holiday treats before the event. Then, bring them to a panel of judges, i.e. other team members.

A baking contest is a great way to bring out your employees’ creativity in a friendly competition. Plus, you get to enjoy all the delicious treats that entered the contest. It’s a win-win for everyone!

6. Mixology Course

Speaking of holiday treats, how about a hands-on mixology class? Have a professional mixologist show your team how to mix up their favorite cocktails. This allows your employees to socialize while learning new skills.

For best results, have your mixology course take place during happy hour. Keep in mind that all company events come with specific logistics. Happy hour is a chance to shake up the more relaxing parts of the schedule.

7. Virtual Reality

As an event organizer, one of your goals should be to offer an immersive experience. Virtual reality is a great fit! This technology allows your attendees to engage with your content rather than passively listen to it.

The best thing about virtual reality is that you can use it for many purposes. If you’ve got an awards ceremony coming up, VR can spice it up. You can also use VR to enhance some of the above games, like scavenger hunts.

8. Comedy Show

There’s no escaping it: the corporate world is serious business. This is why company events are a good opportunity to take a break from it. Booking a comedian to perform their latest set is a great way to achieve that.

As with live music, you’ll want a performer who appeals to your audience. Comedians who are “working blue”, for instance, usually aren’t a great fit. Consider hiring an event planner to help you find the right person.

9. Paint and Sip

With corporate event planning, it’s all about finding out how to break the ice. One thing that may help is to encourage artistic expression. A paint-and-sip activity allows attendees to do that while enjoying tasty drinks.

If you’ve never hosted a paint-and-sip, it’s exactly what it sounds like! You provide attendees with painting supplies and drinks, then have them go to town. For added motivation, let them keep the paintings they create.

10. Secret Gift Exchange

If the holidays are closing in, your event could benefit from a secret gift exchange. Also known as Secret Santa, this tradition is great for team building as it encourages attendees to think about what others may like.

To make the most of this exercise, set a specific price range for all gifts. If you have the budget for it, you may even want to finance the whole affair. At the event, you can make a big deal out of unwrapping the gifts as well.

Best Company Event Ideas for You

The bottom line: fun company event ideas come in many forms. Picking one will depend on your budget and whether you’re using your own facilities. The above list contains a variety of options that may work for you!

Need some help with organizing a company event in Fort Worth, TX? At Total Events DFW, we’ve elevated 2,000+ events to a whole new level! Reach out to us here to find out what we can do for your company!

The holiday season sees the average American attending up to five different gatherings, with Thanksgiving and Christmas celebrations being the most popular. This flurry of festive events brings to the forefront the challenge of selecting the perfect holiday party venue. In the vibrant city of Dallas, TX, the choices can seem endless.

Written by a seasoned Dallas event planner, this blog is your go-to guide for finding the ideal holiday party venues. With the festive season on the horizon, it’s time to start considering your options.

From intimate family get-togethers to large corporate celebrations, our tips will help you find the perfect spot. Let’s get started!

Set a Budget

When planning a wedding or any event, it’s essential to divide a specific part of your budget for venue fees. Dallas venues offer a range of options, but costs can vary significantly. Remember, the price tag isn’t just about the space; it’s also about the extras.

Be vigilant about hidden costs that can sneak up on you – like service fees, setup charges, or more amenities. This foresight helps you avoid unexpected expenses and keeps your party within financial bounds. A well-planned budget is your best tool for a successful and stress-free holiday celebration in the heart of Texas.

Determine Guest Count

Having a clear idea of your guest list range is essential. This number is more than just a tally; it shapes everything from the size of your venue to the amount of food and drinks you’ll need. It’s wise to start with a rough count, but also be prepared for flexibility.

Attendee numbers can fluctuate – some guests might drop out at the last minute, while others might bring plus-ones. Being adaptable to the number of attendees will help you manage any changes smoothly. This approach not only ensures you’re prepared for varying scenarios but also assists in making informed decisions about your event space and logistics.

Choose a Theme and Entertainment

A well-chosen theme not only sets the tone but also gets employees buzzing with excitement. Think beyond just a color scheme; consider how your theme will influence every aspect of the party, from seasonal decorations and attire to food and holiday party entertainment.

Whether it’s a Winter Wonderland, a Festive Fiesta, or a Classic Holiday Gala, your theme should resonate with your guests and create a memorable experience. Remember, the right theme can transform a simple venue into an enchanting space, making your holiday party an event to remember. It’s all about creating an immersive atmosphere that aligns with the spirit of the season.

Shop for a Venue

Start by considering how many guests you’ll have to narrow down your options. Remember, the right space sets the stage for a successful event. Many venues offer discounted rates for hosting on off-peak days – a savvy way to get more value while staying within your budget.

Once you have a clear idea of your guest count, date, and financial plan, secure your location. It’s essential to choose a venue that not only fits your needs but also offers top-notch corporate event services. These services can range from catering to technology support, ensuring your event runs smoothly.

Consider Catering and Refreshments

Partnering with a premium caterer can elevate your event significantly. Visualize seasonal hors d’oeuvres and chef-attended stations gracing your party. These elements not only tantalize the taste buds but also add a layer of sophistication and charm.

Have a chef present to guarantee the food is not only prepared properly but also becomes a part of the entertainment. As you plan, think about how catering fits into your event layout, the placement of food stations, and the flow of guests around them. The integration of dining areas in your venue can transform the experience.

Be Mindful of Hidden Costs

When selecting a venue, it’s not just about the rental fee. Dig deeper to uncover any more expenses lurking beneath the surface. This means scrutinizing the contract for extra charges like service fees, setup costs, or extra hours.

Ask questions and clarify every detail. Inspect the venue and inquire about anything that might incur extra charges, from audio-visual equipment to parking facilities. Being vigilant about these hidden costs upfront can save you from surprises later on.

Remember, successful holiday party planning involves not just creating a festive atmosphere but also ensuring your budget stays on track without any last-minute financial hurdles.

Check the Venue’s Reputation

Choose a venue renowned for hosting dynamic and inventive events, with a flair for professionalism. It’s crucial to pick a location with a strong history of managing corporate holiday parties. This guarantees a blend of creativity and expertise for your event.

Such venues not only provide the perfect backdrop but also bring a wealth of experience and expertise in managing corporate events. They understand the nuances of corporate event spaces, from the technical needs to the subtle art of creating the right ambiance.

A venue with a good reputation usually has a skilled team capable of meeting your specific needs and handling surprises, guaranteeing a smooth event that impresses your guests.

Flexibility and Backup Options

It’s important to be adaptable to what different venues offer. Sometimes, what you envision might not be workable. So being open to alternatives can open up new possibilities for your event.

Also, it’s wise to have a plan B. Popular venues get booked quickly, especially during the holiday season. If your top choice is unavailable, having a list of backup venues ensures you’re not left scrambling at the last minute.

Let Our Experts Help You Find the Best Dallas Holiday Party Venues

Choosing the right holiday party venue in Dallas, TX can be the difference between an average gathering and an unforgettable celebration. Remember, consider the size, budget, and reputation of the venue, and always have a backup plan. Be aware of hidden costs and make sure the venue aligns with your theme and catering needs. Flexibility and attention to detail are key.

Ready to find the perfect spot for your holiday bash? Let Total Events DFW guide you to the best holiday party venues in town. Get in touch with us today and make your holiday event a spectacular one.