Between figuring out the food and drinks, deciding on decor, and finalizing a guest list, throwing an event can be a lot of hard work. And don’t forget about finding the right music! Why hire a musician for a Dallas event in the first place?
Well, not only do they create hype around your event before people even arrive, but they provide ongoing entertainment throughout the soiree. Plus, with their extensive repertoire, it’s likely that the band you choose can customize their set list to get your guests excited and swaying along to the music.
Keep reading for a guide on how to find a musician for your Dallas event that will make your event one to remember.
What to Consider When Hiring a Musician
You know you want to hire a musician for your event, but you’re not sure where to start with the planning process. How do you find the perfect choice?
Here are a few tips for how to hire the right musician for events.
What Type of Band Would Be Best for My Event?
The first question is arguably the most important: what kind of band would fit best with the theme or tone of your event?
Whether your event is formal or informal will play a huge factor, as will the age range of the attendees. Is it a work or business event? Or is it a fun social gathering?
There are so many different bands to choose from, including cover bands, rock bands, acoustic bands, and even wedding bands.
Think about what you want from your band. If the goal is to keep people raging on the dance floor all night, you’re probably not going to hire a string quartet. A jazz band would be a perfect option for a work brunch.
Think about the details of the event as well as the people who will be listening to the music, and you’re sure to choose a band that everyone loves!
Does the Band Suit the Venue?
The main question here is size. Will the band that you’re thinking of hiring fit the space nicely? Or will it be too large or too small?
An 8-piece band may feel overcrowded in a regular-sized room, while a two-person band may have trouble creating the right energizing aura that a ballroom needs.
It’s also essential to find out if they’ll need a stage (and what size!), as this will determine if the venue is right or not, too. Other key pieces of information are if the band requires special equipment that takes up space, such as large speakers, and whether there will be a dance floor.
Finding a band that fits the size and vibe of your venue is important in creating an event that is a success.
Do I Like How They Perform Live?
Once you’ve honed in on a handful of bands you’re interested in hiring, it’s time to dive a little deeper and get to know their stage presence and performing techniques.
While seeing the band in person is the best choice, that’s not always a possibility. Luckily, there are tons of other ways to find out how a band performs live these days.
First, go to the band’s personal website and see if they have promotional videos of them playing sets live. They may have a specific page on their website dedicated to live performances.
If this isn’t an option, try to find the band on social media. Often, bands will post snippets of performances on online platforms like Facebook, Instagram, TikTok, or even YouTube.
Once you’ve found the band, watch a few videos to get a feel for how they perform.
Do they have the type of energy you’re looking for? Do you like how they engage with the audience? These are questions to answer before making your final decision.
What’s the Cost?
While we all wish money weren’t a factor, it’s likely going to be.
The costs involved in throwing an event can add up quickly. Make sure you’ve created a budget and outlined how much money can be allotted to each vendor, including music.
If you find a band you’re interested in, ask them for a quote. You’ll want to give them the exact date and location, as well as how long you’d like them to play, to ensure the quote is as accurate as possible.
If the price is right, congrats! If the cost of the musician is a little out of your price range, it’s best to try to find an alternative option. There are lots of musicians out there with differing price points, so you’ll likely find one who fits your exact needs.
You should ask what the payment method (as well as how soon deposits are due) is before deciding on your musician to see how easy the process will be. And don’t forget to read through the contract carefully!
Make Your Decision as Early as Possible
When it comes to events in Dallas, musicians book up quickly! This could mean months to even years in advance.
To make sure you’re able to hire the musician you want for your event, try to do all of your research as far in advance as possible. Reach out to musicians with plenty of time to spare and book them for your specific date as soon as you can. The earlier you solidify your music for the event, the less you’ll need to stress about this later on.
What Your Dallas Event Needs: A Musician
Events in Dallas aren’t complete without great music. With a little bit of research and planning and a lot of clapping to the beat, your event will be one that guests talk about for years to come.
Need help making sure your Dallas event is a success? Reach out to us today to see how we can assist you.