Are you planning a wedding, corporate event, or big family blowout? Are you considering the advantages of hiring an event planner?
You can save yourself a great deal of time and headache by hiring a wedding or corporate event planner. These folks will take over the details and allow you to enjoy the big day without missing any moments while you’re worried about the menu.
But can you afford professional planning? How much does an event planner cost, and is it worth what you’ll end up spending?
Here’s what you need to know.
What Does an Event Planner Do?
An event planner will take on the task of bringing your vision for an event to life. They may find you the perfect location, talk to vendors, and brainstorm about decorating ideas. Your planner may be in charge of negotiating prices, creating contracts, and keeping you on budget.
Your event planner may scout out various venues and field price bids. It’s their job to find the best location for you based on your budget and other requirements.
On your big day, an event planner will handle all of the details so you don’t have to. They will make sure all vendors are present and paid.
If you’re getting married, an event planner can make sure the ceremony runs smoothly. You won’t need to concern yourself with who is going down the aisle and when, as long as you get there on time!
If your event is a corporate one, you can concentrate on socializing with your guests and making sure everyone feels comfortable. All of the details, such as guest attendance, menu items, and entertainment, will be managed by your event planner.
How Much Does It Cost?
Many event planners will charge you based on a percentage of the total cost of an event. The percentage is usually somewhere between 15% and 20%. So, if you’re going to pay 18% of an event that costs around $30,000, you’ll end up paying your event planner $5,400.
Some event planners may also charge you an hourly rate. Planning hours are usually included in this. They may include hours spent negotiating with vendors or picking out floral arrangements.
Still, other vendors may charge you a combination of an hourly rate and a percentage of the total event cost. It’s important to talk about the details of your payment arrangement before you hire a planner, and make sure you get it in writing.
A number of different factors will impact what your event planner may charge you. Your event location, time of year, and the number of guests will of course play a role. In addition, you can expect to pay a different amount based on your food and beverage choices.
It’s important to remember that the least expensive event planner in your area isn’t necessarily the best option for you. You’ll want to hire someone with a proven track record of experience and quality delivery.
Still, you won’t want to be overpaying for the services completely. Make sure you get at least three estimates in writing before you decide upon a local event planner.
What Are the Benefits of Hiring an Event Planner?
Many folks cite peace of mind as their number one reason for hiring a professional event planner. They want to know that all of the details of their event are being managed carefully by someone who knows what they’re doing.
In addition, your event planner may already have strong existing relationships with bands, florists, and bakers. They will know who to reach out to and which vendors will be able to meet any special requests you might have.
If budgeting isn’t your forte, the right event planner can also help you to save some money on your big day. They will know how to negotiate with vendors for a lower price, and when it’s okay to look for a bargain. They will also know when it’s time to splurge based on your specific requirements.
If you want to focus on the joy of your big day and leave the hassles to someone else, it pays to hire a quality event planner.
How Do You Find a Good Event Planner?
If you don’t have any close friends who have hired event planners in the past, you can start your search for an event planner online. Ask for recommendations in local social media community groups, and don’t be afraid to ask questions.
Did the event run smoothly? Was the planner able to help with negotiations and budgeting? Were there any unexpected costs along the way?
You’ll also want to check out reviews once you’ve narrowed down your search. Be on the lookout for repeated negative comments, such as a lack of timeliness or friendliness. On the other hand, a string of positive experiences can give you the confidence that you’re making a good decision.
It’s important to hire a local planner, as these professionals will have good relationships with vendors and venue owners in your area. You may also want to ask for at least three references you can speak to directly.
Your Important Day
When it comes to prominent events, you’ll want to know that every detail is a reflection of your taste. The right event planner will make sure that everything runs smoothly so you can focus on enjoying the experience.
Don’t stop getting smart about hiring an event planner now. For excellent professionals in the Dallas/Fort Worth area, contact us today.