Choose a DJ

How to Choose a DJ in Dallas-Fort Worth

When you hear a song, do you often find your mind flooded with memories? Studies show that music has a profound impact on memories and emotions.

When you ask people what they’ll remember about an event like a wedding, they’ll often say the music. This is why finding a DJ is so imperative to the success of your event.

But, how do you choose a DJ? It may feel like a difficult task to accomplish, but we’re here to help. Read our guide below to learn what to look for.

Experience and Reputation

You want to choose a DJ who has experience in performing at events similar to yours. Head to their website and online reviews to see what other clients have said about their services. A good reputation is an excellent indicator of a DJ’s skill and professionalism.

Music Selection

When planning an event, choose a DJ that has a vast music library that caters to your tastes and preferences. A solid DJ will have all sorts of genres to please diverse audiences. Discuss your favorite songs, genres, etc., to be played at your event before hiring them.

Equipment and Backup Plans

Does the DJ have the proper equipment to handle the size and acoustics of your event? You’ll want to inquire about their backup plan in case of any technical issues (sound system, laptop, etc.). Technical difficulties do happen so be sure the show can go on.

Professionalism and Communication

When searching for a professional DJ in the Dallas-Fort Worth area, you’ll want one that arrives on time, dresses appropriately, and knows how to interact with guests. Communication skills are a must and they should take the time to understand your vision for your event. A good indicator is a DJ who responds promptly to emails and calls and is easy to work with.

Pricing

Always stick to your budget when you choose a DJ—especially for corporate events. Consider the DJ’s pricing structure and services included in their package.

Some DJs will charge per hour while others offer a flat rate. Know what you’re paying for (including any additional costs) before signing the contract.

Availability

Finding a DJ can be tougher closer to your event date. So, be sure to perform a search well ahead of time. 

Referrals

One way to find a great DJ is through referrals from friends, family, or event planners. Ask for recommendations and follow up with those DJs to see if they are available and fit your criteria. You can also ask the DJ for references from past clients to get a sense of their work.

Personality and Style

The DJ’s personality and style can greatly impact the atmosphere of your event. Some DJs are more interactive with the crowd, while others focus on the music. Determine the type of DJ you want based on your event’s theme and the vibe you want to create.

Meeting in Person

It’s essential to meet the DJ in person before hiring them to ensure they’re the right fit. Use this opportunity to discuss your event’s details and vision, and ask any questions you may have. This can help build a rapport with the DJ and ensure they understand your expectations.

Contracts and Agreements

Before you choose a DJ for your event, be sure to review and sign a contract that outlines the terms and conditions of their service. Ensure you fully understand the terms before signing to avoid any surprises on the day of the event.

Insurance and Licenses

Check to see if the DJ has liability insurance and the necessary licenses to perform in Dallas-Fort Worth. This can protect you from any liability in case of an accident or injury during the event. Ask the DJ for proof of insurance and licenses before hiring them.

You’ll also want to ensure that the DJ has the necessary music licenses to perform at your event.

In the US, DJs need licenses to play copyrighted music at events. Make sure the DJ has a license from a reputable music licensing organization such as ASCAP, BMI, or SESAC. This can prevent any legal issues that may arise due to unlicensed music played at the event.

Lighting and Effects

Consider if you want lighting or special effects during your event. Many DJs offer additional services such as uplighting, dance floor lighting, and fog machines. Determine if these services fit your event’s theme and budget.

Testimonials and Awards

Testimonials and awards can provide additional validation of a DJ’s quality and performance.

Look for DJs who have won awards or received recognition for their services. You can also read testimonials from previous clients on the DJ’s website or social media pages. Positive testimonials and awards can give you confidence in your decision to hire a particular DJ.

Choose a DJ

Selecting the right DJ in Dallas-Fort Worth involves more than just finding someone to play music. You need to choose a DJ who can set the right mood, keep your guests engaged, and handle any unexpected issues that may arise during the event.

A reliable and professional DJ will work with you to understand your vision for the event and deliver an unforgettable experience that your guests will remember for years to come. With these tips in mind, you’re well-equipped to find the perfect DJ for your event.

The good news is that you’re already in the right place. We’ve hand-selected DJs for you. Have a look and get the party started!

corporate event planning mistakes

8 Corporate Event Planning Mistakes to Avoid for Businesses in Dallas

Did you know that the party and event planning industry in the United States is worth over $4 billion?

Planning a corporate event can come with all kinds of benefits that will propel your business ahead of the competition. However, there are lots of different pitfalls that you can face if you don’t create a detailed corporate event checklist.

Have you been stressing out about the success of an upcoming corporate event? Read on to break down eight of the most common corporate event planning mistakes so you can ensure that your event is a massive success.

1. Not Establishing Your Corporate Event Goals

Before you can get the gears turning for your corporate event plants, it’s important to ask yourself why you feel compelled to host this event in the first place. Some business owners want to connect with clients, others want to hire corporate retreat planners to reward their employees, and others want to celebrate the launch of a new product.

Identifying your goals is crucial for planning a corporate event that isn’t a waste of people’s time. With a solid goal in your sights, you can make every other decision based on whether or not it’ll help your event be more successful.

2. Not Setting a Corporate Event Budget

Sometimes corporate events can seem frivolous once people learn how much they cost. The truth is that any business owner can plan a killer corporate event with any budget as long as they have realistic expectations. Corporate events can make your employees feel more productive or increase product sales, so they’re always worthwhile.

After you have a firm budget, the next step is to figure out how much of your budget you’d like to allocate for food, entertainment, the venue, and more.

3. Choosing an Event Venue That Doesn’t Make Sense

Take a moment to close your eyes and envision what your ideal corporate event venue looks like. Is there a stage for guest speakers to perform? Is it large or small and intimate?

You should never rush the venue browsing process because you need to be sure that every guest will feel comfortable there. For example, some outdoor venues are stunning and can accommodate lots of people, but they might not make sense if you’re planning your event during the peak of summer heat.

4. Not Exploring Options for Catering for Events

Food and drinks are perhaps the most important element of any event. Even if the entertainment is lacking, people will always be in a good mood when their stomachs are satisfied.

You can have a lot of fun chatting with local restaurants to learn more about their catering options and prices. Choose a caterer who can accommodate allergies while staying within your budget. 

5. Picking an Inconvenient Time or Date

If you’re investing all of this time, energy, and money into planning an incredible corporate event, you should try to welcome as many guests as you can. If you choose a time or date that inconveniences your guests, then they’re more likely to not show up.

The biggest no-no is planning a corporate event around the holidays since this is when people travel elsewhere the most. If your event is for your employees, then you should consider taking a poll so that your guests can have the greatest say.

6. Adding Too Much or Too Little to the Agenda

When corporate events don’t have a whole lot of action going on, then there can be awkward silences that make your guests feel uncomfortable. Do your research so you can hire high-quality speakers, DJs, and other entertainers.

Be mindful of creating a schedule that’s too tight as well. If you have to rush through everything, then your guests won’t have the chance to properly appreciate each section of the event.

7. Understaffing Your Corporate Event

Your guests should feel like royalty when they’re attending your corporate event. No one should have to stand in a long line or wave down staff constantly to get a drink refill.

As a general rule of thumb, you should have at least one server for every 25 guests. It’s always better to have more staff than not enough, though.

8. Not Knowing When It’s Time to Hire an Event Planner for Companies

Planning an entire corporate event from start to finish takes a ton of work if you want the results to be fun and engaging. You may feel like you can take on this event planning role by yourself, but you’ll need a team of people from your business to band together so you can cover all of the bases. If you feel overwhelmed by this big task, then you can always hire a professional company event planner so you can be at peace knowing that they’ll be able to plan an unforgettable event.

Local corporate event planners are already familiar with possible venues, caterers, entertainment, and so much more. They’ll help you map out every detail of your dream corporate event from start to finish using these connections and talent.

You Can’t Afford to Make These Corporate Event Planning Mistakes

It’s normal to feel like the stakes are impossibly high when you’re trying to plan a corporate event. Now that you’ve taken the time to educate yourself on the most common corporate event planning mistakes, you can do everything possible to ensure that all of your guests have a blast.

Are you in need of event planning services in the Dallas or Fort Worth, Texas areas? Total Events DFW is here to support you every step of the way so you can be confident that your event will be perfect. Contact us to learn more about how our event planning services can help you succeed.

Corporate Event

10 Reasons to Work With an Event Planner for Your Next Corporate Event

Corporate functions used to be a snooze fest. When most people envision professional events they see a bunch of individuals overdressed in suits and ties mulling around with paper plates. That doesn’t exactly scream a fun time everyone in the company wants to remember. A corporate event doesn’t need to be a run-of-the-mill extension of your hard work days.

Your business might not focus on throwing events very often, but you’re not out of luck when throwing an event that doesn’t drag. This is where event planner benefits come in handy! 

A corporate function event planner is an asset to your next event. Unsure of why? Keep reading below to find out how an event planner will enhance your next gathering. 

1. Attention to All Details

You may have noticed that when you and your team build up your corporate events you’re always missing something. It isn’t easy to plan an occasion when it isn’t something you’re familiar with doing. For your next corporate function, a professional event planner has plenty of experience with articulating what you’re looking for in an event. 

When you hire someone, they have all of the available resources and planning materials to cover their basis. Unlike when you forget the specific needed assets, your next corporate event will have everything and more. 

2. Money-Saving Benefits

The cost-saving tactics are something that most planners are privy to. They know how to save you money in areas you may not even consider yet. 

Planners can help you set up your budget and stick within the parameters to maintain your event. Instead of paying top dollar for all of your supplies they generally have insider deals on all pricing. Throw your event without finding that you’re breaking the budget with every additional purchase. 

3. Ability to Handle Unique Situations

Imagine getting to the day of your event and finding out that your DJ can’t make it or that the catering has fallen through. When you work with a professional they know how to handle these situations. that panic that you feel is greatly put to ease. 

A great planner has a full resource at hand if someone backs out and cannot make it to your event at the last second. Resources and connections that you may not have come in handy for them to assure that your event is covered and to avoid emergencies. 

4. Great Business Connections 

Perhaps one of the greatest benefits to your business is having a contact you can work with or even one who can bring you, clients. When it comes to business, making connections is always an asset that can be expanded on. Using a great events planner opens doors that may not have even been considered before hiring them. 

5. The Benefits of Themes

Many corporate individuals do not believe that their events need a theme. They believe that assembling a party just means putting the music, food, and entertainment in one spot. A theme is something that is entirely negated. 

When you hire a professional, you find a planner who brings more life to your party. Your workers and guests can take the time to enjoy themselves and it adds to the morale of your company. Working out a theme is half the fun for your planners! 

6. A Hands-off Decision

The decision-making process can be a significant disaster for individuals who don’t know where to start with them. You might find yourself obsessing over every little thing because it’s out of your element to plan such an event. Take some of that stress off of your shoulders with a planner who knows what to look for and what decisions need to be made. 

7. A Great Time Saver

Time can be a factor in planning any event. When it isn’t something you do for a living you may have no idea where to start and it seems overwhelming. Instead of wasting your time, a planner knows what is going to make your next event one that is remembered and enjoyed. 

8. Cut Your Stress

Stress is a big factor when it comes to events not going according to plan. A corporate planner allows you to hand those parts off to someone who knows how to handle them. Don’t waste your work days or free time when a professional understands how to handle and plan your event best. 

9. Prepared for the Unexpected

One of the biggest issues with many corporate events is that things go wrong at the last second. No matter how prepared for the worst you are there are always things you may not have accounted for. With an event planner, the worst is always considered as part of the job. 

10. An Event to Be Enjoyed

Instead of throwing another boring event that no one remembers, your event will have life and enjoyment. You will be able to stand back and admire the work that has gone into it. An event coordinator takes the stress out of your own hands and allows you the comfort of knowing you did the right thing with your gathering. 

Make Your Next Corporate Event Memorable

Don’t throw another corporate event that happens to be a drag. Hire an event coordinator who can help you assemble the right type of event that will be remembered. Get your point across about how important your company is to you and those who embrace it. 

Okay Texas, when you’re ready to start planning your next event we’ll be waiting to hear from you. Get in touch with us sooner rather than later so we can help you to start assembling things. 

Wedding Photographer

How To Find the Perfect Wedding Photographer

Are you getting married in the coming year? Finding the right wedding photographer for the big day is a must.

We don’t have to tell you how much you’ve got to do to prepare for your wedding day, but you’d be remiss not to book your photographer far in advance. There are over 250,000 photography businesses in the country, most of which will happily do weddings.

With so many photographers out there, how on earth are you supposed to pick one for your wedding? That’s what we’re here to discuss in this post. Keep reading, and we’ll give you the complete guide on choosing a wedding photographer who’ll perfectly capture your wedding and give you something to remember for years to come.

Come Up With a Budget

Before you actually start your search for the perfect wedding photographer, you need to know how much you can spend. It helps to do a bit of research beforehand to find out how much people typically pay for wedding photography.

The difference between photographers and other wedding vendors is the price range. You can get an inexperienced photographer that wants to build a portfolio for free or a seasoned photographer that charges normal rates. Which you choose depends on how professional you want your pictures to be.

Have An Idea of Your Style

Every couple dreams of how their big day will look, and you want that to come across with the photos. If you’ve got any thoughts on the poses, setting, or look of the photos, make sure you can explain this to a photographer.

You should also make sure you’re both on the same page with what you want. A good photographer should be able to achieve whatever look you’re going for, but they aren’t mind readers, so you need to act as the de facto director.

When you’re ready, start your search by heading to Google and looking for photographers near you. This should give you a wide range of photographers in your area to start with.

If you’re in the Dallas/Fort Worth area, you may want to consult a wedding planner to help you find a great photographer. At Total Events DFW, we work with a wide variety of wedding vendors, including photographers and entertainers, so we can give you the best in the area.

Check Past Client Reviews

Whether you’re hiring a wedding planner or going it alone, it’s going to make your life easier to look at past client reviews. Testimonials and reviews tell you so much about the quality of a photographer and what it’s like to work with them.

This is important information before you hire someone. No one can tell you more about a photographer than a couple who has already worked with them, so read through the reviews and choose a few of the top-rated photographers to contact first.

Look At Their Portfolio

You’ll also be able to glean a lot of insight through a photographer’s portfolio. If you’ve got an eye for photography, you can narrow down your selection of photographers by comparing their portfolios to the style that you and your spouse-to-be came up with together.

If you can’t find a portfolio on their website – or they don’t have a website – don’t be afraid to ask them for samples. You can’t be expected to make this important decision without seeing samples of their work first.

Consider Lighting

Presumably, you’ve already booked your venue by the time you’re looking for a photographer. As you may or may not know, lighting is one of the most crucial aspects of photography, so this needs to be discussed with prospective photographers.

For instance, if you have access to an outdoor backdrop, taking advantage of daylight will be important. In terms of indoor shots, it’s good to know if they’ll be using flash or bringing their own lighting setup to the venue. This is one of those practical things that gets overlooked when you’re overwhelmed by the wedding planning process.

Do They Do Video

More and more couples want a wedding video in addition to their wedding photographs. If you can find a photographer that can do both, you’ll save yourself time and money.

It’s important to discuss their wedding photo/video packages. You don’t want to miscommunicate and not get video services when you think you are getting them. The photographer may need to bring extra equipment to accommodate your video requests, which may cost more money.

Find Out Rates

Since you spent some time coming up with a budget earlier on, the next thing you should do after you’ve narrowed the search down is asking about rates. Pick the photographer with the best-looking portfolio that also fits within your budget.

Photograph Rights

Another overlooked thing that your photographer should bring up is the rights to the pictures. Many couples just assume that with the photography fee, they obtain the rights to the photos, but this isn’t usually the case.

It’s good to tackle the legal stuff before hiring someone. Photographers will want to hold on to their rights simply to use the photos in their portfolio moving forward. This will never stop you or your family members from using them however they want.

Editing Timeline

The last thing you’ll want to think about is how long it will take to get the photos and videos back after the wedding. It’s important to get this information before hiring someone so that you aren’t strung along after the wedding day.

Of course, the photographer will need time to pare down and edit the photos for you. That said, it shouldn’t take more than a few weeks to get them back in your possession.

Find Your Dream Wedding Photographer in Dallas/Fort Worth

If you follow this guide, you’ll be able to find a great wedding photographer 100% of the time. There’s no denying that doing all of this due diligence can be time-consuming, but it’s also worth it to have great photos of your big day.

Couples in the Dallas-Fort Worth area can look no further than Total Events DFW to find high-quality photographers and videographers. To start planning your wedding, contact us, and we’ll tell you how we can help.

texas wedding

How to Plan the Perfect Texas Wedding

Every year, around 30,000 couples choose to celebrate their nuptials in the Dallas-Fort Worth-Arlington area. That’s thanks to abundant sunshine, unique wedding venues, and exciting places for wedding guests to make a weekend of any wedding.

If you’re considering a Texas wedding for your special day, there are a few ways you can make the most of it. Keep reading for everything you need to know about planning your big day. 

When Is a Good Time for a Texas Wedding?

Texas is a diverse state with eight different climatic regions, and average temperatures can vary by as much as 20° when comparing the north to the south. 

Dallas-Fort Worth is in the humid subtropical climate zone, which experiences high rainfall when compared to the rest of the state.

The spring and early fall are rainy seasons throughout Texas, and the summers are usually dry and hot. The fall months of October and November are the most popular months for weddings in Texas. 

Book Your Big Day Early

If you want to take advantage of the fantastic fall weather in the Lone Star state, you’ll need to book as soon as possible. During peak wedding season, wedding venues fill up quickly with happy couples, and wedding planners are at their busiest.

Dallas and Fort Worth boast numerous chic city venues, as well as laid-back outdoor spaces and intimate chapels. For your reception, you can choose between rooftops, spacious mansion lawns, and Art Deco halls.

It’s best to book your venue, vendors, and Dallas wedding planner at least a year in advance to make sure you get the wedding you envision.

Remember, this time of year is close to the festive season and coincides with football season, too. Make sure you send out a save the date as soon as possible to avoid your guests making prior vacation or sporting arrangements. 

If you’re going to invite guests from out-of-state, be sure to book provisionally book accommodation for them when you book your venue. 

Hire a Wedding Planner

It’s vital to work with a Texas wedding planner whether you’ve chosen Dallas for your destination wedding or if you live in the area.

A wedding planner helps you include all the finer details in your plans and can negotiate the best prices on everything you need for a successful event.

Working with a wedding planner doesn’t mean you’re stuck with a cookie-cutter wedding. They’ll happily help you create a unique wedding according to your preferences and budget.

Hiring a wedding planner takes most of the stress out of planning a wedding, allowing you to focus on the important things.

Wedding planner cost considerations pale in comparison to the money you’ll spend if you only remember to arrange some aspects of your wedding at the last minute.

Add Texas Flair to Your Dallas Wedding

Texas is a fun, friendly place, so embrace this in your wedding planning. There are several ways to tip your hat to awesome Texas style to create an unforgettable, enigmatic occasion.

Embrace the iconic fashions of Texas by incorporating special-occasion cowboy hats and boots into your outfits, your wedding theme, or gifts.

Other awesome Texas-style welcome gifts include:

  • Topo Chico mineral water
  • Mini bottles of barbecue sauce
  • Texan treats, like Fritos and Snickers bars

When it comes to wedding food, you can’t beat BBQ or Tex-Mex to capture the true flavors of Texas. Pecan pie is an obvious choice for dessert, or you can provide a fire pit for marshmallow roasting or s’mores. 

If you prefer a more formal approach, your wedding planner will advise you on caterers who can craft a menu of seasonal local favorites. 

Some state-specialty cocktails and drinks include:

  • Frozen margaritas
  • Ranch water 
  • Shiner Bock and Lone Star beers 

When choosing your flowers, stick to local varieties that thrive in the Dallas area. Some traditional wedding flowers will droop in the Texas heat. 

Your wedding planner can refer you to a florist that will help you create an impactful display for your event.

Practical Aspects of a Texas Wedding

There are a few less exciting things you’ll need to deal with when planning a Texas wedding. These are:

Filing for a Wedding License

When you receive your wedding license, you must wait three days before you get married, and you have 90 days to tie the knot. If you’re recently divorced, you must wait at least thirty days after finalizing your divorce before you can wed again.

If you miss your ninety-day deadline, you’ll need to file for a new license. 

You and your partner must file for your marriage license in person at the County Clerk’s office. You must bring identity documents, like a passport, visa, birth certificate, or driver’s license to prove you’re over 18.

A marriage license currently costs $75 in Dallas-Fort Worth for residents. If you live in another state, you’ll need to pay an additional $100.

Weather Considerations

It’s important to plan for a range of weather conditions when you get married in Dallas. Fall days are warm and pleasant, but the evenings can get chilly.

Providing fans, heating lamps, or shawls for your wedding guests is a nice touch to ensure their comfort whatever the weather brings. A good supply of bottled water is another nice touch.

Cold days are a rarity in Dallas. So, avoid heavy fabrics when planning your wedding outfits and advise your guests to do the same. 

Saying ”I Do” in Dallas

Dallas abounds with wonderful opportunities to create the wedding or your dreams. The city is home to both world-class venues and low-key hideaways perfect for an intimate ceremony.

The best way to discover your perfect venue, menu, and entertainment, is by working with an accomplished Dallas wedding planner.  

Get in touch right away to arrange the Texas wedding of your dreams.