wedding guide

Wedding Guide: 6 Wedding Planning Mistakes to Avoid

If you haven’t noticed, 2022 was the year of the wedding. Thanks, in large part, to pandemic-related delays, 2022 witnessed a record-breaking 2.6 billion weddingsat least. If you’re riding the tail-end of this wave and planning a wedding in the coming years, you’ve probably got a lot on your plate. Making the choice to get married can lead to big emotions and big transitions, and wedding planning only adds to the chaos of it all. Fortunately, we’ve got a quick wedding guide that will spare you some of the common trials and tribulations couples face while preparing for their big day.

Read on for six wedding planning mistakes that we see all too often and how to avoid them.

1. Planning Before Budgeting

Your beloved has proposed and you’ve already got some serious ideas about what your wedding will look like. You’re calling venues, you’re setting up tastings, you’re hiring a DJ, and you haven’t actually talked to your partner (or anyone else helping with the bill) about a budget.

Remember that weddings aren’t cheap (averaging at about $28,000) and unless money is no object, you’ll have to think long and hard about how much you can spend on your vendors, your dress, your decor, and more. 

Come to an agreement with anyone who is chipping in on how much you can spend on your wedding before you get into the nitty-gritty. Then, don’t shy away from asking for estimates and doing your research before signing any contracts.

2. Not Communicating About Wedding Wants and Needs

There are two people getting married on your big day, and while one partner may take the reigns when it comes to wedding planning, the other shouldn’t feel excluded. 

Throughout the wedding planning process, check in with your partner to talk about what you both want and need at your wedding. Even if your partner is taking a hands-off approach, they may feel strongly about hiring a band over a DJ or having a buffet over a served meal. 

If your expectations start to clash, compromise. Maybe you get the DJ and he gets the buffet. As long as you talk it out and your wedding is representative of your individual ideas and desires, you’ll be in good shape.

3. Putting Off Big Ticket Items

Don’t set your heart on a wedding date and then spend the next four months planning decor without locking down your vendors. Not only will vendors take up a huge chunk of your budget but they’re also quick to book up, especially if you’re getting married in a popular wedding season like spring or fall. 

As soon as you can, secure your:

  • venue
  • DJ or band
  • caterer
  • photographer
  • wedding planner
  • transportation
  • florist

You should also start looking for your wedding gown sooner rather than later. Most brides need to have their wedding gowns altered, and it can take months from the time you pick your dress to the time it’s walking-down-the-aisle-ready. 

4. Letting Too Many Cooks Into the Kitchen

Your friend from high school has a friend who has a coworker who knows the perfect florist that you should use. Your parents have a ton of suggestions for the wedding playlist and don’t seem to care that you already have your favorite songs in mind. Sound familiar?

Trust us when we tell you that a lot of people will have thoughts and opinions about your wedding. A lot of people will offer to help. This can seem great at first, but you should try to limit how many minds and hands you bring on to your wedding planning team.

If you find yourself on the receiving end of unwanted ideas or favors, it’s okay to politely decline. Your wedding isn’t meant to make every single guest the happiest person in the room. The only thing that matters is that you and your future spouse are the happiest people in the room.

5. Not Prioritizing Wellness 

While weddings are fun and memorable affairs, wedding planning can make you want to pull your hair out. Yes, there are fun moments, like dress shopping or creating a Pinterest board with your best friend. However, there are a lot of moving parts that can become overwhelming after the first few months.

Don’t let wedding planning overtake your life. If it’s starting to, schedule it into your day alongside other activities, like spending time with your fiancé or heading to a yoga class. 

Remember, there may be a few little hiccups, but they aren’t going to ruin your wedding. You shouldn’t let your wedding ruin your mental and emotional health, either. 

6. Not Hiring a Wedding Planner

If you’re working with a tight budget, it might seem logical to skip the wedding planner. After all, you can handle all of this yourself, right?

The truth is that hiring a wedding planner doesn’t just make it easier to survive wedding planning. It’s actually a smart financial move.

Experienced wedding planners know the vendors in your city. They know how much your ideas will actually cost, and they may even be able to pull a few strings and drop the price on some of your out-of-budget desires. No matter what, a wedding planner will keep you within your budget while downgrading your stress levels, and nothing could be better than that. 

If You Liked This Wedding Guide, You’ll Love What’s Next

Planning a wedding is no small feat, and there are a ton of wedding mistakes that couples seem to make year after year. With this wedding guide, you can beat the learning curve and stay on the right track.

The truth is, we can offer you more than this wedding guide. Total Events is one of the top event planning companies in the Dallas Fort Worth area, and our wedding planners go above and beyond to create the perfect day for their happy couples. Contact us to see what we can do for you!

next event

Unique Entertainers for Your Next Event in Dallas

Event planning. A person or a group that is good at this can be the difference between your event being the talk of the town or one that is easily forgotten about. 

Overall, the entertainment industry is worth over $2 trillion across the world. 

If you are looking for unique ways to entertain guests in Dallas for your next event, you have come to the right place. Read on to get ideas on what type of entertainers you should be looking for. 

DJs 

If you are looking to have some music at your event, one thing that you can do is hire a DJ. Disc jockeys can help get your party started and present a unique vibe for your party. 

You can go from wanting it to be pure background music for your event to music that you want everybody to dance and sing along to. The options here are very flexible with DJs. 

On top of this, it could be a good idea if you want to hire a DJ that will take up minimal space. You can either center them in a small stage area if you want them to be the life of the party or put them in a corner on the side if you want your event to be the focus. 

Live Band 

Another option you have if you want to go the music route for entertainment is to hire a live band. This is a little different than a DJ because they will take up more space and likely cost more money. 

However, what you are getting here is an act that can be the center of your entertainment. It is easier to have a live band interact with your guests compared to a DJ and a live band is more likely to bring in families than a DJ. 

This is because it is something that everybody can enjoy and it is usually played at a reasonable volume so people can talk to each other. If you are willing to commit to a bigger space for live music and want more interaction with your guests, this may be the way to go. 

Fire Performers 

To go in a completely different direction, fire performers can be a terrific addition to your event if you are looking for your guests to have a visual memory. Fire performers are unique because their entertainment is completely visual and it involves tricks that very few people can do. 

It also adds the element of danger to it. When most people think of fire, they think of things burning and it is something that you do not want to get near. 

Professional fire performers face this fear and perform tricks where if one thing goes wrong, they can harm themselves and even harm an audience member. Some take this a step further by taking a member of the audience to their stage and performing fire tricks on them. 

For example, if you have an outdoor fire show and you were about to smoke a cigarette, a fire performer may ask you to come to the stage so that they can light your cigarette by spinning a fire. 

Magicians 

Are you the type of event that wants people to see through illusions? Do you want to get them to think? 

If so, perhaps you should consider hiring a magician for your next event. A magician can go in a different direction than the acts above because it is something that commands your attention. If you want to have entertainment that people can’t take their eyes off of, this could be the way for you to go. 

There can be infamous tricks such as sawing somebody in half, making someone disappear, having a rabbit come to life, playing card tricks, and more. For some memorable entertainment and get people talking about their performance, this can be the way to go. 

Jugglers 

Keeping the direction of stage entertainment, something else that you can look into is hiring jugglers. This can also be an act that gets people talking because it is a very unique skill compared to some of the acts above. 

Let’s face it, it is not every day that people see others juggling items in public. Imagine seeing someone that is one of the best in the world doing it in front of your own eyes. 

This can be good for a simpler performance that can get people amazed at the performer’s skills. 

Holiday Pictures

Finally, if you want a more interactive experience for entertainment, you should think about hiring someone to take holiday pictures with guests. 

For example, if you are having a Christmas-themed event that is catered towards families, you can offer your guests a chance to take a picture with Santa Claus. This has been a tradition that has gone back nearly 80 years in the United States, so it can be an old but good form of entertainment. 

If you hire the right actor for this type of role, it can create lifelong memories and a level of personal connection that other acts simply cannot do. 

Find Entertainment for Your Next Event 

These are just some of the entertainment options that you have for your next event. Whether you want someone to play music, perform on a stage, or even take pictures with your family, you cannot go wrong with any of the above choices. 

All you have to do is figure out which one fits your event best. 

Do you need a performer to entertain guests? Message us today to get started. 

dallas event

Hiring Musicians for Your Dallas Event

Between figuring out the food and drinks, deciding on decor, and finalizing a guest list, throwing an event can be a lot of hard work. And don’t forget about finding the right music! Why hire a musician for a Dallas event in the first place?

Well, not only do they create hype around your event before people even arrive, but they provide ongoing entertainment throughout the soiree. Plus, with their extensive repertoire, it’s likely that the band you choose can customize their set list to get your guests excited and swaying along to the music.

Keep reading for a guide on how to find a musician for your Dallas event that will make your event one to remember. 

What to Consider When Hiring a Musician

You know you want to hire a musician for your event, but you’re not sure where to start with the planning process. How do you find the perfect choice?

Here are a few tips for how to hire the right musician for events. 

What Type of Band Would Be Best for My Event?

The first question is arguably the most important: what kind of band would fit best with the theme or tone of your event?

Whether your event is formal or informal will play a huge factor, as will the age range of the attendees. Is it a work or business event? Or is it a fun social gathering

There are so many different bands to choose from, including cover bands, rock bands, acoustic bands, and even wedding bands. 

Think about what you want from your band. If the goal is to keep people raging on the dance floor all night, you’re probably not going to hire a string quartet. A jazz band would be a perfect option for a work brunch. 

Think about the details of the event as well as the people who will be listening to the music, and you’re sure to choose a band that everyone loves!

Does the Band Suit the Venue?

The main question here is size. Will the band that you’re thinking of hiring fit the space nicely? Or will it be too large or too small?

An 8-piece band may feel overcrowded in a regular-sized room, while a two-person band may have trouble creating the right energizing aura that a ballroom needs. 

It’s also essential to find out if they’ll need a stage (and what size!), as this will determine if the venue is right or not, too. Other key pieces of information are if the band requires special equipment that takes up space, such as large speakers, and whether there will be a dance floor. 

Finding a band that fits the size and vibe of your venue is important in creating an event that is a success. 

Do I Like How They Perform Live?

Once you’ve honed in on a handful of bands you’re interested in hiring, it’s time to dive a little deeper and get to know their stage presence and performing techniques. 

While seeing the band in person is the best choice, that’s not always a possibility. Luckily, there are tons of other ways to find out how a band performs live these days. 

First, go to the band’s personal website and see if they have promotional videos of them playing sets live. They may have a specific page on their website dedicated to live performances. 

If this isn’t an option, try to find the band on social media. Often, bands will post snippets of performances on online platforms like Facebook, Instagram, TikTok, or even YouTube. 

Once you’ve found the band, watch a few videos to get a feel for how they perform.

Do they have the type of energy you’re looking for? Do you like how they engage with the audience? These are questions to answer before making your final decision.

What’s the Cost?

While we all wish money weren’t a factor, it’s likely going to be. 

The costs involved in throwing an event can add up quickly. Make sure you’ve created a budget and outlined how much money can be allotted to each vendor, including music. 

If you find a band you’re interested in, ask them for a quote. You’ll want to give them the exact date and location, as well as how long you’d like them to play, to ensure the quote is as accurate as possible.

If the price is right, congrats! If the cost of the musician is a little out of your price range, it’s best to try to find an alternative option. There are lots of musicians out there with differing price points, so you’ll likely find one who fits your exact needs. 

You should ask what the payment method (as well as how soon deposits are due) is before deciding on your musician to see how easy the process will be. And don’t forget to read through the contract carefully!

Make Your Decision as Early as Possible

When it comes to events in Dallas, musicians book up quickly! This could mean months to even years in advance. 

To make sure you’re able to hire the musician you want for your event, try to do all of your research as far in advance as possible. Reach out to musicians with plenty of time to spare and book them for your specific date as soon as you can. The earlier you solidify your music for the event, the less you’ll need to stress about this later on.

What Your Dallas Event Needs: A Musician

Events in Dallas aren’t complete without great music. With a little bit of research and planning and a lot of clapping to the beat, your event will be one that guests talk about for years to come. 

Need help making sure your Dallas event is a success? Reach out to us today to see how we can assist you. 

choosing a wedding planner

The Complete Guide to Choosing a Wedding Planner in Dallas, TX

Did you know that Texas ranks second out of 51 states in weddings? Apparently, now is the time more than ever to get hitched. The act of getting married is such a special time in someone’s life, so it’s normal to feel worried about the planning process. Grooms and brides want to make sure that they can soak up every minute of bliss during the proceedings. This can be hard to do when you have so many details to think about. To be sure that you make the most of your time and have an amazing wedding that you remember, choosing a wedding planner that can meet your needs is top priority.

Types Of Wedding Planners 

There are different types of wedding planners that can work with you depending on your needs and resources. You should know these options because they are your common types of planners to choose from. You might not need to pay for very many services if you have experience planning events. 

Full-Service Planner 

These planners can help assist you in every step of your wedding journey, from the initial theme ideas to the day of the event. If you want your Pinterest wedding to come to life, a full-service planner is an ideal option. 

Day Of Event Planner 

If you are looking for someone who can smooth over the bumps for your big day but not be super involved in the other preparations, this is a good choice for you. These types of planners typically will be involved in the scheduling with suppliers, vendors, and set up. 

Hourly Planner

There are some wedding planning firms or planners who offer hourly services for clients to pick what they need help with. If you are stuck on one aspect or can’t find a venue that fits your date, these types of planners will have you covered. Keep in mind that hourly planners will save you money but you will be left with most of the heavy work. 

Do Research 

Often times knowing where to start is the biggest struggle for people when planning weddings. The best starting point is conducting a simple google search to find wedding planners near your location. 

This will compile tons of options and websites for you to browse through and potentially set up interviews or contact. Reading online reviews is a great way to make sure that you are getting your money’s worth and what to expect.

Recommendations and word of mouth are a big part of this industry, and for good reason. If someone hired a planner that did great work, clients will be likely to share their thoughts.

Check Your Finances

You should be sure to analyze your finances, so you know how much you are willing to spend on your wedding and a wedding planner. Your planner will need to know all of your budgetary restrictions so they can plan based on what you can cover. A good planner will offer you choices between a variety of vendors and services so they can get savings and the best prices. 

Interview Potential Candidates

Once you have narrowed down your search, it is time to start to reach out to the couple planners that you are interested in and schedule a meeting. With the rise of virtual meetings, make sure that you have the chance to talk face to face. Consultations are typically free because planners want your business. 

Make sure you take note of how long it takes them to respond, how effective communication is, and how many other clients they might have. These can be indicators of whether they have good service or not.

This is your opportunity to ask the questions that are most important to you. Here are some of the crucial questions to think about asking:

  • Are you available on the day of the event?
  • Do you have covered liability insurance?
  • How many weddings have you planned, and how long have you been doing this work?
  • How can you make sure that I feel special on my day?
  • Is there an emergency planner if there is an emergency?
  • What services and software do you need?
  • Are there any other added fees for your services?

Make Your Decision

Once your decision is made and you know who will help you plan the wedding of your dreams, you will have a ton of things to consider. Make sure that you pick someone who reflects your personality, budget, and can deliver the best results. Once you complete the research, meet in person, and ask the important questions, you will be set to make a decision and feel good about your choice. 

Review the Contract 

When you are ready to book a person, it can be easy to feel like all of the responsibilities have left your hands. Before you do this, make sure that you read the contract between you and your planner thoroughly. Weeding through paperwork can be boring, but it’s so critical to understand the binding contracts so that there are no surprises along the way. 

Make Choosing a Wedding Planner Easy

If you are looking into choosing a wedding planner that can make your day special, you have a lot of great options to choose from. To make sure that you can have a positive wedding planning experience, you should put your time into finding a planner who matches you and your partner. Once you do this, you can move on to the fun!  

wedding planning advice

Expert Wedding Planning Advice to Ensure Your Dallas Wedding Is Perfect

In 2021, there were more than 154,988 weddings in Texas, making it second on the list of states regarding the number of weddings occurring. With that being said, the planning process can become frustrating and overwhelming for everyone involved. Your big day is approaching, and the last thing you should be doing is wondering if there’s something that you’ve missed while planning it. We’ve created a guide to the most helpful wedding planning advice to ensure your big day goes off without a hitch.

Get ready to learn how to plan a wedding by scrolling below.

Make Decisions Based on What’s Important to You

When you’re acting as your wedding planner, it’s not uncommon for you to make sacrifices, especially if it means saving a dollar here and there. However, you shouldn’t do this because you risk having a wedding that you’re not absolutely proud of.

During the planning phase, ensure you make decisions based on what you deem necessary to you. If having your nieces and nephews in your wedding is essential, do what it takes to make it happen.

If you want to get married in the same place where your loved one proposed, do it. Don’t let the idea of saving money or not inconveniencing others force you to push the things that are important to you at the bottom of your wedding planning list.

Have a Budget in Mind

It’s easy to begin planning your wedding and get carried away with all the bells and whistles. However, the issue with this is that the numbers begin to add up before you know it, and you’ll wonder if you have enough money to cover other wedding expenses.

To avoid this issue, decide on a wedding budget with your partner before you begin to plan your wedding. This will make it easier when you do things like speaking to vendors about what you dream of on your big day.

For example, when you’re deciding on the food to serve, you can make your budget clear and select food items and a serving style that will fall within the budget you’ve set for your wedding. When you’re considering the budget to set for your wedding, don’t forget to include your honeymoon.

This will be the first trip you take as a married couple; therefore, you’ll want to be able to have the honeymoon you’ve always wanted to kick off your new life together.

Take Your Time

Wedding planning isn’t about hurrying to make all the decisions at once, mainly because there are different seasons, which means the pricing of certain items change. When planning your wedding, take your time and weigh all the options before making your final decision.

Do what you can to educate yourself about the ins and outs of wedding planning before moving forward. By taking time to educate yourself, you can rest assured that your big day will turn out the way you intend it to.

Provide Honest Opinions

When you’re dealing with a Dallas wedding planner, one thing they will want from you is your honest opinion. Stop worrying about hurting people’s feelings and keep your focus on the vision you have for your wedding.

If you’re presented with something you don’t like, you can speak openly and honestly while being respectful to the people you’re talking to. For example, if you wanted orchids for your wedding, but the vendor responsible for your flower arrangements presents you with lilies, don’t say anything.

Let them know that while the lilies are beautiful, you wanted orchids. If that’s not possible, discuss some of your secondary options or other flowers in-season, versus saying nothing and being upset with the flowers chosen for your wedding day.

Be clear about your expectations upfront, and ensure you continue to make them clear if things aren’t going the way you’ve asked for them.

Follow Your Gut

Most of the time, when something seems too good to be true, it probably is. When planning your wedding, it’s essential that if something feels off to you, listen to that feeling because it’s happening for a reason.

Of course, remember that sometimes you overthink what’s happening because you want everything to run perfectly. But, the bottom line is that no matter what happens, don’t settle for anything.

This is your moment to have everything you want on your big day; therefore, you must ensure everyone you deal with has your best interests at heart. If they’re trying to sell you on something you’re not comfortable with, understand you have the right to say no.

If it continues, you can decide to work with someone else that will help you bring your vision to life. This goes back to ensuring the things that are important to you are accomplished ahead of your big day.

Wedding Planning Advice From the Pros

When you’re seeking wedding planning advice, there are some tips you can remember as you move forward. Always follow your gut when it comes to making decisions, and don’t forget to decide on a budget before you start signing contracts and booking vendors.

Are you ready to plan a wedding to remember? Let us help make wedding planning easier; stop what you’re doing and contact Total Events DFW and let us fill you in on the services we offer that can make all your wedding dreams come true.

Fairytale weddings aren’t just for the movies; they can happen in real life too.

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